Benefits and Personnel Administrator

Benefits/Incentives:

• Medical, Dental, Vision, Employee Assistance Program
• Company-Paid Short-Term Disability and Life Insurance
• Voluntary Life Insurance and Long-Term Disability
• Paid Time Off, Holiday, and Bereavement Pay
• 401(k) with Company Match
• $2000 Sign-On Bonus
• Annual Safety Incentive and Clothing Allowance

Benefits Program Administration

• Administer employee benefit programs, including 401(k), health, dental, vision, life, disability, and other ancillary plans.
• Coordinate benefit enrollments, review forms for accuracy, correct errors, and work with thirdparty administrators and carriers.
• Conduct employee meetings, open enrollment sessions, and provide ongoing education regarding benefit options.
• Serve as the primary liaison between employees, hospitals, physicians, insurance carriers, and plan representatives.
• Maintain accurate benefit deduction data and provide 401(k) contribution information to Payroll.
  

  Leave, COBRA, and ACA Compliance

  
  
• Administer Leave of Absence programs and Seasonal Layoff procedures, ensuring compliance with regulatory and internal guidelines.
• Ensure COBRA notices are issued for terminated employees and maintain ACArelated records for reporting requirements.
• Track and document ACA data to ensure accurate 10C/1095C filings.
• Prepare and maintain required benefit documentation, including plan texts, amendments, and policy updates (with legal consultation as needed).
  

  Personnel Records & HRIS Management

  
  
• Maintain the HRIS and electronic personnel files in compliance with legal requirements.
• Process personnel actions, status changes, and related documentation promptly and accurately.
• Coordinate personnel file setup and updates with Payroll and other internal departments.
  

  Compliance, Reporting & Regulatory Oversight

  
  
• Ensure compliance with federal and state regulations related to employment and benefits, including ERISA and ACA.
• Prepare, review, and file required reports and applications with regulatory agencies (IRS, DOL, insurance commissioners).
• Review and analyze regulatory changes and recommend updates to policies, procedures, or plan designs.
• Ensure all required compliance notices and benefit communications are current and distributed appropriately.
  

  Plan Development, Evaluation & Vendor Coordination

  
  
• Evaluate existing benefit plans and compare them with industry benchmarks through surveys and market analysis.
• Develop specifications for new or modified benefit plans and evaluate vendor quotations.
• Make recommendations to management regarding plan design, costsharing, and vendor selection.
• Coordinate company benefits with governmentsponsored programs when applicable.
• Reconcile internal benefit accounts with vendor accounts to ensure accuracy.
  

  Communication & Employee Support

  
  
• Advise and counsel employees and management on benefit options, policies, and procedures.
• Prepare, update, and distribute benefit communication materials, including mandatory notices and educational resources.
• Handle employee inquiries and complaints, ensuring timely, equitable, and courteous resolution.
  

  Audits, Reporting & Data Management

  
  
• Perform monthly, quarterly, and annual audits of benefit plans to ensure accurate deductions, coverage, and vendor alignment.
• Review and code eligibility and premium reports for Accounting.
• Develop and maintain benefitrelated statistical data, census information, and reports for actuaries, carriers, and management.
  

  Other Responsibilities

  
  
• Ensure benefit programs integrate effectively with HRIS and reporting systems.
• Support additional personnel or benefitsrelated tasks as assigned by management.
• Maintain strong working relationships with internal teams, employees, and external partners.
  
  

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  Position Requirements:

  
  
• Consent to authorization of a pre-employment background check and drug test.
• Must have excellent interpersonal skills and professionally communicate with employees and external parties.
• Strong communication, problem-solving, analysis, and time management skills.
• Strong organizational skills with an eye for detail.
• Computer skills and MS Office proficiency (Excel, Word, Outlook Calendars, Publisher, PowerPoint).
• Ethical conduct and strict confidentiality in all matters!
• Grasp new concepts quickly and have a strong comprehension of assignments.
  
  

  Preferred Skills and Knowledge:

  
  
• Associate degree in benefit or human resource-related field.
• Two years of experience in benefits administration or Human Resources experience.
• Similar combination of education and experience.
  
  

  Physical Requirements

  
  
• Ability to reach below/at/above shoulders
• Pushing/Pulling
• Twisting/Bending
• Sitting/Standing