Proposal Analyst/Sponsored Project Specialist

JILA is a joint institute of the University of Colorado Boulder and the National Institute of Standards and Technology (NIST) located on the beautiful CU Boulder main campus at the base of the Rocky Mountains. Led by the roughly 30 research Fellows, JILA supports eclectic and innovative research programs that foster creative collaborations. The wide-ranging interests of our scientists have made JILA one of the nation's leading physical sciences research institutes. JILA has a total annual budget of $50 million, with 297 members (including faculty, staff, students, and postdoctoral researchers).

JILA offers a uniquely collaborative and mission-driven environment. The institute has a strong culture of intellectual curiosity, community, and inclusiveness, which provides a meaningful and engaging workplace.

Proposal Analyst

• Collaborate with members of JILA, other campus departments, and sponsors to address issues and solve problems prior to proposal submission and during the sponsor's proposal review and evaluation. Responsible for researching and responding to inquiries from investigators, department administrators, University ocers, colleagues, and sponsors.
• Collaborate with other campus departments, CU central offices and sponsors to address issues and solve problems throughout the life-cycle of sponsored projects.
• Educate Principal Investigators about sponsored project policies, procedures, and practices in Research Administration, within JILA, and within the University of Colorado Boulder.
• Upload and maintain timely, accurate proposal documentation in InfoEd.
• Serve as an Authorized Organizational Representative (AOR) by facilitating the development and submission of proposals to support sponsored projects on behalf of JILA and the University, while also protecting the legal and business interests of JILA and the University. Represent the University and work directly with a variety of sponsors: federal and non-federal, state agencies, businesses, foundations, and other universities.

Sponsored Project Specialist

• Set up initial awards and subcontracts in JILA tracking system. Ensure that assigned sponsored research awards are administered in compliance with all applicable regulations.
• Work with the Campus Controllers Office on audits and project closeouts, ensuring appropriate documentation is collected and retained.
• Provide in-depth information or perform research in order to answer questions or address issues related to sponsored projects.
• Support proposal preparation, including budgets and supporting documentation. Prepare nancial analysis and reports on a monthly and as-needed basis.
• Advise JILA administration and Principal Investigators on sponsored project issues.
• Monitor spending and process invoices on subawards issued to collaborators outside the University in order to further specic research goals.
• Assist Principal Investigators in the preparation and submission of sponsored project funding proposals on behalf of JILA and in compliance with University of Colorado Boulder practices and policies.
• Ensure all expenditures on assigned awards are appropriate, allocable, reasonable and treated consistently within JILA, CU and sponsor standards.
• Submit and maintain all necessary documentation for accurate execution of processes such as accounts payable, reimbursements, allocations, journal entries, and adhering to additional requirements for sensitive expenditures.
• Review purchase transactions for allowability, including approval of expense reports and travel authorizations.
• Review accounting and budget records for accuracy and make corrections via journal entry if/as needed.
• Verify, research, and resolve outstanding obligations and encumbrances.
• Complete project closeouts in established timeline, including property reports. Complete requests for at-risk, no-cost extensions.
• Actively contribute to the development of JILA procedures, forms, and training compliance.
• Review and monitor documentation associated with awards in InfoEd, extracting detailed information relevant to award management.
• Provide consistent and high-quality customer service to researchers and develop strong working relationships with both internal and external customers.

Administrative Support

• Provide administrative support as needed.

• This position offers a hybrid work modality with 1 day of remote work per week.
• We are unable to offer visa sponsorship for this position.

The hiring range for this position is $60,000-$70,000. Relocation is available for eligible candidates within department guidelines.

• A bachelor's degree and 1+ years of experience supporting grant proposals, including knowledge of pre- and post-award monitoring and compliance.
• An equivalent combination of education and experience may substitute for these requirements.

• Knowledge of federal regulations, state statutes, University policy, standard processes and project requirements.
• Adherence to Uniform Guidance (2 CFR 200) requirements Navigation of Federal Acquisition Regulations (FAR).
• Understanding of the administrative processes and procedures for grants, contracts, and other agreements both internal and external to the University.
• Ability to assess the legal, administrative, and nancial risks associated with sponsor terms and conditions in order to guide investigators and other University personnel through business decisions related to potential awards.
• Skilled budgeting and adherence to University estimating practices and Cost Accounting Standards.
• Excellent organization, attention to detail, and time management, as well as the ability to manage contending priorities.
• Strong teamwork skills to support cross-training and collaboration with campus partners including the Oce of Contracts and Grants and the Campus Controllers Office.
• Proficiency in Excel and accounting software, and a basic understanding of database systems.
• Proficiency with Microsoft business applications, including Word, Teams, and PowerPoint.
• Ability to communicate clearly and positively with a variety of persons.

• 2+ years experience in supporting grant proposals, including knowledge of pre- and post-award monitoring and compliance.
• Familiarity with federal agency electronic systems such as Research.gov (NSF), NSPIRES (NASA), Grants.gov/Workspace, NIH Assist, and eRA Commons.
• Knowledge of and experience using complex accounting systems such as Peoplesoft or SAP.
• Knowledge of and experience using Sponsored Research software systems and databases.
• Knowledge of and experience using Microsoft Power BI, and/or Excel pivot tables.
• Experience with purchasing and expense/travel software systems.
• Knowledge of pre-award and post-award administration with JILA's main sponsors - NSF, DOE and DOD.
• Demonstrated experience of sponsored research administration practices.
• Demonstrated experience in preparing journal entries, reconciling complex financial accounts and preparing financial analysis.