New 
Project Coordinator
 Spectraforce Technologies | |
 United States, North Carolina, Clayton | |
 Sep 11, 2026 | |
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Title: Project Coordinator
Location: Clayton, NC 27527 Duration: 1 year Reporting Expectations: Onsite; M-F, 8am-5pm Top Skills Per Manager: Strong Interpersonal Communication and Collaboration | Demonstrates a "One Team" mindset, builds effective partnerships across functions, and fosters productive working relationships in a highly collaborative environment. Project and Expansion Environment Experience | Proven experience working in project-based or expansion-focused environments, with the ability to adapt effectively to evolving business needs, shifting priorities, and changing project demands. Detail Orientation and Resourcefulness | Exhibits strong attention to detail, critical thinking, and resourcefulness in identifying solutions, managing competing priorities, and driving work forward with minimal direction. Purpose: Performs administrative, clerical & process support. Assists the Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the project management team & require a high level of confidentiality. Essential Functions: * Own/lead projects as assigned under direction of department leader * Oversee project flow process, through origination to completion within the defined scope, cost & time constraints * Own calendar, manage schedule, anticipate needs & effectively manage these while meeting the needs of the customer * Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, Teams * Responsible for process to update targets & presentation of status to department management * Own meeting action list following up with action owners to ensure completion according to schedule * Plan, design & execute both meetings/off-site events as well as virtual meetings & events * Create, design &/or edit presentations for meetings & events * Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site events * Prepare & submit expense reports on behalf of management in compliance with NNPILP policies * Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved * Support the project with tasks & social activities as needed * Support New Hire Onboarding activities for newly hired employees, to include contingent workers: ensuring initials have been assigned to support system access requests, set-up of workspace (desk, phone, required IT equipment), welcoming new employee/contingent worker & other related support as needed * Order & maintain supplies needed to support the assigned department area * Set up & maintain 5S standards for documentation, admin & storage areas * Support projects through data collection & analysis & translate into visual dashboards * Support internal NN media campaigns related to the project * Suggest & implement process improvement & standardization updates * Exercise excellent communication skills to represent the department * Perform a wide range of administrative duties confidential in nature * Partner & collaborate closely with local colleagues * Follow all safety & environmental requirements in the performance of duties * Other accountabilities, as assigned Physical Requirements: * May move equipment &/or supplies weighing up to 33 pounds within the facility using various body positions. * May be required to be on your feet for up to a 12-hour shift. * May required corrected vision to 20/20 or 20/25 based on role. * May require color vision based on role. * May require the ability to work in loud noise environments with hearing protections. Qualifications: * Bachelor's degree in business administration or related field from an accredited university required or equivalent combination of education & experience required * Minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment required with Bachelor's Degree * May consider an Associate degree in business or related field of study from an accredited university with six (6) years of experience in administrative field required, preferably in a pharmaceutical environment * May consider a High School Diploma or equivalent with eight (8) years of experience in administrative field required, preferably in a pharmaceutical environment * Office management support - ordering equipment, supplies, managing catering requests, personnel onboarding support * Administrative support - event planning, running boards/staff meetings, note taking, actions planning, calendar management, travel/expense reporting, etc * Strategic partner support - planning and support for agenda planning, business cycle calendar planning, helping plan and drive content submission/integration/etc for multi-level governance meetings, etc. * Ability to problem solve & navigate complex assignments preferred * Strong knowledge & experience using Microsoft Office applications including Word, Excel, PowerPoint & Outlook required * Project management skills a plus * Pharmaceutical experience a plus | |