Office Manager

Description

EwingCole is a nationally recognized architecture, engineering, interior design and planning firm with offices across the country. Our multi-disciplinary practice is built on the core values of professional excellence, design quality and collaboration. We are seeking an Office Manager to join our Baltimore Office.

The Office Manager plays a critical role in supporting day-to-day office operations, enhancing staff engagement, and ensuring a seamless workplace experience. This individual will partner across departments to support administrative, operational, and cross-functional initiatives while fostering a collaborative, efficient, and engaging office environment.

What You'll Do:

• Manage day-to-day office operations including reception, facilities, mail services, and office supplies.
• Coordinate and execute staff engagement events, internal meetings, and office activities.
• Provide administrative support to office leadership and staff.
• Support onboarding, orientation, and employee lifecycle activities in partnership with HR.
• Assist with travel arrangements, meeting logistics, and vendor coordination.
• Serve as a liaison between the office and IT, Accounting, HR, and other corporate functions.
• Manage expense reporting coordination and vendor relationships (e.g., catering, office services).
• Maintain and utilize CRM systems and customer portals for data tracking and reporting as needed.
• Support Marketing and Business Development initiatives and firmwide programs.
• Contribute to cross-functional projects and initiatives that improve office operations and employee experience.
• Manage and coordinate internal communications and committees.
• Ensure the office environment remains organized, professional, and conducive to productivity.
• Perform additional responsibilities as needed to support business operations.

What We're Looking For:

• A proactive, self-starter who thrives in a fast-paced, dynamic, and transformational environment.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Exceptional written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Collaborative team player with strong interpersonal skills.
• Ability to anticipate needs, solve problems, be resourceful, and take initiative independently.
• Experience supporting cross-functional initiatives or projects.
• Passion for creating a positive and engaging workplace culture.

Requirements

• 1-3 years of relevant experience in office administration, operations, or a related role.
• Experience planning and managing staff engagement events or office programs.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience working with CRM software and/or customer portals.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Demonstrates ability to work both independently and collaboratively.
• Experience with technology, including general office systems and tools.
• Previous experience working in the AEC Industry or other professional services is a plus.

Benefits of Working at EwingCole

Generous paid time off, 401(k) plan with company match, tuition reimbursement, flexible/hybrid work options, paid parental leave, excellent insurance offerings including medical, dental, vision, accident, critical illness, hospital indemnity, identity protection and more.

EwingCole will not be accepting outside recruitment assistance on this position including from agencies with a written agreement in place. Any staffing/employment agency, person or entity that submits a resume to EwingCole does so with the understanding that the applicant's resume will become the property of EwingCole. EwingCole will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity.

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