Administrative Assistant I

Are you someone who thrives on organization, accuracy, and keeping operations running smoothly? Do you enjoy being the go-to person who ensures that every detail is in place? The Board of Finance and Revenue is seeking Administrative Assistant I who wants to play a key role in supporting the Commonwealth's tax appeals process. If you are ready to join a collaborative team that values accuracy, professionalism, and public service, apply today and help us keep Pennsylvania's tax appeal processes running with precision and integrity. Your next great opportunity is just a click away! The Pennsylvania Treasury Department is an independent agency led by the elected State Treasurer and one of the largest state treasuries in the country, serving as custodian of more than $150 billion. Treasury plays a critical role in state government operations, acting as the custodian, investor, and disburser of funds for nearly all state agencies. Treasury also offers a wide range of programs and services to Pennsylvania families, including the PA 529 College and Career Savings Program; the PA ABLE Savings Program for people with disabilities; and our work to return more than $4 billion of Unclaimed Property to its rightful owners. A wealth of information is available at www.patreasury.gov.

As an Administrative Assistant I, you will serve as the central point of coordination for incoming petitions and legal documentation, ensuring that every case entering the Board of Finance and Revenue is accurately reviewed, recorded, and advanced. You will intake and initialize all new petitions by docketing them promptly, preparing and issuing formal acknowledgment letters, and ensuring all initial documents are uploaded accurately into the case management system. As an Administrative Assistant I, you will manage the continuous flow of documents throughout the docketing stage and coordinate with administrative staff when supplemental materials or late evidence is received. This position is the primary point of contact for attorney assignment inquiries from external agencies and oversees the finalization and disposition of cases by formally closing them and posting final orders. Additionally, you will assist the administrative team to manage daily front office administrative operations, including handling high volume phone inquiries and processing incoming and outgoing mail to support efficient office workflow.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part -time. Mandatory 3 days a week in the office and work from home (telework) up to 2 days a week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must have experience using Microsoft applications such as Word, Excel, and Outlook, web-based utilities or the ability to learn relevant software to perform job duties.
• You must be able to report in-person to work in Harrisburg a minimum of three days a week.
• You must possess a strong attention to detail and the ability to work independently on assignments.
• You must attach a resume to your application.
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Familiarity with electronic filing systems and document management protocols
• Experience managing office communications or organized documents as part of your responsibilities

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

• Your application must include a resume.
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.