Clerical Assistant 2

The PA State Police are searching for a Clerical Assistant 2 who will play a key role in supporting the Bureau of Forensic Services Administrative Office in Harrisburg, PA. If you are energetic, efficient, and detail oriented, this may be perfect for you.

Apply today to join our dedicated team.

This position provides high-level administrative support within the Bureau of Forensic Services Administrative Office. The role requires independent judgment, accuracy, and strong organizational skills. The incumbent handles training and travel coordination, timekeeping support, reporting, and general administrative duties while serving as a key point of contact for employees and visitors.

Key responsibilities of this position include:

• Managing all Out-Service Training Requests, including course registration, payment processing, and employee guidance.
• Serves as Bureau Travel Arranger by booking hotels, flights, and other travel needs; submit Travel Expense Reimbursement Requests and answer employee travel inquiries.
• Create, update, and maintain spreadsheets for tracking Bureau time information, enlisted personal days, and holidays.
• Complete and submit the annual Holiday Reconciliation Report to Human Resources.
• Act as backup timekeeper and assist with time-related issues.
• Serve as backup for Department Requests to Carry and Subpoenas.
• Greet visitors, answer phone calls, provide information, and direct inquiries to appropriate personnel.

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00AM to 4:00PM, Monday thru Friday with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• Two (2) years or more of experience proofreading and editing various types of materials to ensure grammatical and mathematical correctness and completeness.
• Two (2) years or more of experience maintaining databases, spreadsheets, and logs.
• Two (2) years or more of experience in a position that required processing invoices and payments.
• One (1) year or more of experience working in a position that required maintaining a filing system.
• You must be able to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.