Program Coordinator - Inventory

Shift Details: Monday - Friday 8:00AM - 5:00PM

Pay: $25.00 - $30.00/hr

Location: 345 International Blvd., Ste 400, Brooks, KY 40109

Responsibilities:

• Monitor inventory levels daily to maintain optimal on-hand supply while minimizing waste and excess.

• Run, reconcile, and interpret inventory/usage/backorder reports; identify trends, risks, and replenishment needs.

• Place purchase orders with pharmaceutical manufacturers and authorized sources using required ordering formats (portal, email, EDI, spreadsheets, etc.).

• Track order confirmations, shipment statuses, allocations, shortages/backorders; communicate impacts and alternatives to operations and pharmacy teams.

• Coordinate receiving readiness with onsite teams; ensure timely resolution of discrepancies (shortages, damages, temperature excursions, mis-shipments).

• Support inventory control activities including cycle counts, inventory adjustments, and investigation of variances.

• Maintain accurate procurement documentation and records in accordance with internal SOPs and regulatory requirements.

• Partner with pharmacists/technicians to ensure appropriate product availability for dispensing and to prevent delays to patient therapy.

• Communicate professionally with manufacturers and internal stakeholders; escalate urgent supply risks with recommended actions.

• Support continuous improvement efforts (process updates, templates, standard work) to improve accuracy, timeliness, and service levels.

• Adhere to safety, security, and compliance expectations for a closed-door specialty pharmacy and warehouse fulfillment environment.

• Provide backup coverage for inventory coordinator tasks as needed and assist with onboarding/training on inventory processes.

• Performs other duties as assigned.

Experience and Educational Requirements:

A high school diploma or equivalent is required. A college degree is preferred, particularly in business, supply chain, logistics, healthcare administration, or a related field.

Relevant experience may be considered in lieu of any advanced degree. Prior experience supervising inventory activities or managing inventory processes is strongly preferred, including responsibility for ordering, reconciliation, reporting, and resolving discrepancies. Experience in a pharmacy, specialty pharmacy, healthcare, warehouse fulfillment, or other regulated environment is preferred, with familiarity working alongside clinical and operations teams. Candidates should demonstrate a track record of accuracy, strong documentation practices, and the ability to manage time-sensitive work in a fast-paced setting.

Minimum Skills, Knowledge and Ability Requirements:

• Working knowledge of inventory management and procurement concepts (reorder points, safety stock, lead times, lot/expiry awareness).

• Ability to run and interpret operational reports; strong proficiency with spreadsheets (e.g., Excel) and comfort working in pharmacy/inventory systems.

• High attention to detail with demonstrated ability to maintain accurate records and prevent errors in a regulated environment.

• Strong written communication skills (clear, professional emails; ability to follow manufacturer ordering requirements precisely).

• Ability to prioritize and manage multiple time-sensitive requests in a fast-paced, high-accuracy setting.

• Ability to collaborate effectively with pharmacists, technicians, and operations leaders; customer-service mindset.

• Ability to identify issues, investigate root causes (e.g., discrepancies/variances), and recommend practical resolutions.

• Comfort communicating with external partners (manufacturers, vendors) and navigating different ordering processes.

• Basic understanding of compliance expectations in pharmacy/healthcare operations (documentation, privacy, SOP adherence).

• Ability to work onsite in Brooks, KY and perform standard office/warehouse-adjacent activities (e.g., intermittent walking/standing in a fulfillment environment).

We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members' ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more. For details, visit https://www.virtualfairhub.com/cencora

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email hrsc@cencora.com. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned