Office Administrative Assistant

Almac Group is currently seeking an Office Administrative Assistant for our Souderton Pa. location. This position is primarily responsible for providing Administrative/Mailroom support to the Souderton office and other PA sites on behalf of the Office Services/Facilities team.

Essential Functions

Provides customer service in a prompt and professional manner by performing various administrative duties that support Office Services.

Responsible for incoming and outgoing packages, shipments, inter-office and US Postal mail and express mail.

Responsible for procurement, distribution, and inventory of office supplies.

Provides back up coverage in the Pennsylvania locations when needed.

Additional Functions:

Updating seating charts, work station signs, and assisting with key assignments.

Monitoring parking lot and reporting parking violations to manager.

Monitoring and replenishing copier/printer paper, as needed.

Assisting with Outlook calendar maintenance and scheduling conference rooms.

Performing other administrative duties as assigned.

Following work priorities and resources as set forth from Almac Facilities and/or other company Senior Management.

Providing support with copier/printer issues.

Assist with issuance of badges as needed.

Maintaining continuity within diverse office environment by documenting and communicating actions, irregularities, and continuing needs.

Maintaining the mailroom area ensuring the area is stocked, organized, clean and neat.

Receives sorts, distributes incoming and outgoing mail and packages.

Ensuring that all express packages and inter-office mail are personally delivered and signed for the same day of receipt.

Managing tracking logs to record all packages and shipments delivered to company personnel.

Tracking, tracing, and resolving mail problems with USPS, express and local delivery services.

Submit orders for office supplies via online or by phone.

Review inventories and order office supplies to replenish stock.

Fulfill requests for office supplies.

Interact with the vendors as needed.

Review deliveries against the orders.

Track the status of any supply orders.

Handle accordingly non supplied, under orders, over orders, and damaged goods.

Ensure that any invoices are approved by manager and sent to finance for payment.

Produce and maintain all needed reports.

Maintain high level of confidentiality

Behavioral Requirements:

Maintain a sense of urgency and respond to and follow up on all requests in a timely and efficient manner.

Identify, prioritize and resolve issues in a pro-active manner.

Must be flexible and able to adjust to the changing environment.

Must demonstrate effective decision-making skills.

Must be able to maintain professionalism and poise at all times.

Must be able to take initiative and work with minimum supervision.

Be a resourceful problem solver.

Ability to pay attention to detail.

Commitment to "internal client" and customer service principles.

Ability to handle multiple tasks in a fast paced environment.

Promoting teamwork by:

Collaborating with co-workers.

Attending staff meetings as required.

Meeting individual company goals as established.

Establishing rapport and maintaining positive communication with others, demonstrating respect and support, cooperating and flexibility with change.

Adhering to company and department policies.

Supporting the Corporate Receptionist responsibilities per job description provided.

Assisting with Food Service Assistant responsibilities per job description provided

Required Education:

High School Diploma or GED.

Required Work Experience:

One (1) year of administrative experience in a corporate headquarters or professional office environment.

Excellent written communication skills.

Strong analytical and computer skills

Three (3) years of administrative experience in a corporate headquarters

Experience in customer service highly preferred.

Ability to work independently take initiative, and in a team environment with minor supervision.

Self-motivated, flexible, dependable and available

Required Knowledge:

Proficient MS Office (Word, Excel, Outlook, Teams, Power Point, 365).

Excellent written and verbal communication skills.

Strong analytical and computer skills.

Basic math computation skills.

Preferred Knowledge:

MS Office (Word, Excel, Outlook, Access).

Skills (Inc. Typical Mental Demands):

Ability to work independently and on own initiative.

Ability to create and maintain spreadsheets.

Ability to learn and use various computer applications.

Ability to work to consistent high standards under pressure.

Self-motivated, flexible, dependable, and available.

Ability to pay attention to details, font selection, and editing proficiency.

Physical Demands:



Lift up to 35 pounds

Stand and walk up to 4 hours per day

Sit up to 8 hours per day

Bend, Reach, Twist and Grasp up to 4 hours per day

Other equipment to be used: Copier, cart, postage machine, coffer brewers, flat bed, laminator, ladder

Additional Qualifications

Communication proficiency

Attention to detail

Must be organized and well mannered.

Must be able to adjust to the changing environment.

Must demonstrate effective decision-making skills.

Must be able to maintain professionalism and poise at all times.

Be a resourceful problem solver.

Commitment to "internal client" and customer service principles.

Ability to handle multiple tasks in a fast paced environment.

What can Almac Group offer you?

Medical, Vision & Dental benefits from the 1st of the month following start date

20 days PTO per year, accrued monthly following start date

12 holidays per year

Company paid Long and Short-term disability along with Life Insurance

401k company contribution

Professional development programs/ continuous learning opportunities

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Almac is an exceptional, award winning, drug development solutions provider at the forefront of the pharmaceutical industry. We are a privately owned organization that has organically grown over 50 years now employing 6,600 highly skilled personnel worldwide. Our US Headquarters is located at Souderton, PA with additional operations scattered around the US and Europe. 'Partnering to Advance Human Health' is more than just a tagline - it is our way of life.

Embracing diversity is at the heart of enhancing Almac Group's unique culture and reflects our fundamental belief that all people deserve equality, inclusivity and the opportunity for advancement. We are committed to cultivating a welcoming, supportive, and inclusive environment for all. Together, we will build on the strength in our diversity and deliver exceptional solutions to advance human health globally.

RECRUITMENT AGENCIES PLEASE NOTE: Almac will only accept applications from agencies/business partners that have been invited to work on this role through our portal. Candidate Resumes/CV's not submitted through our portal or directly to Hiring Managers will be considered unsolicited and no fee will be payable. Thank you for your cooperation.

Almac Group, Inc. is an Equal Opportunity Employer - Minorities/Women/Protected Veterans/Disabled - Proudly embracing diversity in all of its expressions.

EEO is the Law

EEO is the Law GINA Supplement

Almac provides reasonable accommodations to people with disabilities who need assistance completing the application process. Please email us at ADARequest@almacgroup.com to request assistance.