Senior IT Project Manager

The Division of Information Technology (DoIT) is seeking a Senior IT Project Manager to lead large, complex technology programs with multiple workstreams that support the University's mission.

This role will play a key part in enterprise modernization efforts, with an initial emphasis on cybersecurity and access modernization, including the Smart Access program. This is a multi-year effort to strengthen security, reduce risk, and improve user experience through a Zero Trust approach. While this position is closely aligned with cybersecurity and identity-centric work, our portfolio includes IT and network modernization, shared services, large scale migrations, and platform and tool enhancements, focused on making IT services easier to find, use, and support, and advancing how they are designed and delivered.

In this role, you'll bring clarity to complex problems, coordinate teams across a highly distributed IT environment, and help deliver outcomes that improve the experience and capabilities of students, faculty, and staff. If you excel at organizing work, building strong partnerships, and guiding teams through change, we encourage you to apply.

Key Responsibilities

• Lead end-to-end delivery of complex programs and projects, from charter and business case through execution, launch, and post-implementation review, using fit-for-purpose approaches (hybrid/Agile/waterfall).
• Drive structure, cadence, and execution discipline across multi-stream initiatives by establishing integrated work plans, dependency maps, RAID/decision logs, change control, metrics, and executive-ready dashboards and reports.
• Coordinate cross-functional teams spanning applications, infrastructure, identity and access management, cybersecurity, networks, data, service management and vendor partners to align plans, resolve dependencies, and remove obstacles.
• Support cybersecurity and risk-reduction initiatives, including programs focused on secure access, device compliance, visibility and analytics, and automation, balancing technical progress with user experience, and operational readiness.
• Manage risk, scope, and change proactively, developing options and impact analyses; and guiding decision making through governance and leadership forums.
• Partner on business analysis and organizational change management (OCM) activities such as stakeholder analysis, communication planning, training and readiness, adoption measurement, and business process improvement and strategic alignment.
• Ensure compliance and quality by maintaining complete project documentation, upholding institution policies, security and privacy requirements, and quality assurance standards.
• Contribute to portfolio and program management practices including prioritization inputs, resource and capacity planning, benefits and value realization tracking, and continuous improvement of delivery methods and standard work practices.

Why this role is different?

This role is ideal for a project or program manager who enjoys working at the intersection of strategy, technology, and change. Particularly, in environments where security, identity, and access are foundational to everything else. You'll help translate complex cybersecurity and infrastructure efforts into coordinated, human-centered delivery that works at enterprise scale.

• Serves as a main point of contact for clients in the development and implementation of complex and enterprise-wide projects

• Provides advanced technical and analytical guidance to project teams. Identifies and estimates tasks and applies established project management, process improvement, and budget and cost analysis methodologies to drive project completion

• Schedules and facilitates communication for the integration of vendor workflow and tracks and reviews vendor deliverables for complex, enterprise-wide projects

• Drafts and delivers project status communications and reports

• Participate in internal and external associations and professional development opportunities relevant to project, strategy, and organization change management

Division of Information Technology, Portfolio & Project Management Office (PPMO)

The IT Portfolio & Project Management Office (PPMO) is a team of project managers, business analysts, organizational change managers, and portfolio management professionals who play a pivotal role in delivering projects that contribute to the university's mission and vision in collaboration with stakeholders across the university.

Starting salary will be based on experience and qualifications. Well qualified applicants can expect to earn between $130,000 - $140,000, with final salary based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

Required Qualifications:

• Project management and program experience implementing large, complex information technology projects with diverse, cross-functional project teams comprised of functional stakeholders, technical teams, and executive sponsors.
• Certification in Project or Program Management from PMI.
• Experience managing project teams consisting of 10+ members, both remote, in-person, and hybrid.
• Experience developing reports, communications, and documentation for diverse stakeholders (technical, non-technical, executive, etc.)
• Demonstrated experience in group facilitation and delivering presentations to various audiences.

• Experience working in higher education.
• Organizational change management experience & certification (PROSCI)
• Demonstrated experience managing projects and programs within multiple SDLC environments (waterfall, agile, hybrid, etc.) and experience implementing SDLC improvements.

Bachelor's Degree Preferred Minimum

Click on the "Apply" button to start the application process.

You will be prompted to upload the following documents:

-Resume
-Letter of Qualifications

Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

Please note that successful applicants must be authorized to work in the United States without need of employer sponsorship, on or before the effective date of appointment. University sponsorship is not available for this position.

DoIT Human Resources, doit-hr@doit.wisc.edu, 608-263-1790

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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