On-site Project Management Assistant

On-Site Project Management Assistant

Somerset, NY

Full-time

This role is an on-site role at a client's site

Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

We invite you to bring your experience and education into play as you support the construction activities for fast paced Project Delivery in the manufacturing industry. Your experience in administrating, documenting, and tracking the progress of our construction projects will prove invaluable. To succeed in this role, you must have the desire to work hard and grow your career. Are you our new On-Site Project Management Assistant?

Joining Ramboll

As our new On-Site Project Management Assistant, you will be part of our Project Delivery team.The project you will support will be in the state of New York for 12 months. This is an excellent career opportunity to work with an expert consulting team on challenging projects for industrial, financial sector, commercial, and global clients. You will help deliver innovative, inspiring, and sustainable solutions that set new standards and make a genuine difference to our clients, the environment, and society.

Tasks and Responsibilities

• Manage administrative procedures and maintain required records for the project.
• Assist in managing the submittal process, receiving submittals, submitting, logging, and tracking.
• Log and track RFIs.
• Supporting the Project Manager and project team in the coordination of documentation, permit tracking, inspection scheduling, and contact with subcontractors.
• Assist in coordinating the close-out of the project, including the receipt and compilation of all documentation required by subcontractors.
• Assist in logging documentation of deliveries.
• Directing visitors and insuring safety compliance.
• Assist with Document Control.
• Assist with orientating new hires.
• Ordering lunches, organizing site events
• Coordinate and prepare agendas for meetings, events, lunches, and presentations.
• Organize and attend meetings and distribute minutes to project team members.
• Create, organize, and maintain multiple databases and files.
• Effectively communicate with corporate and satellite offices.
• Other Project Management duties.

What we can offer you

• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Be valued for the unique person you are.
• Never be short of inspiration from colleagues, clients, and projects.
• The long-term thinking of a foundation-owned company
• Flexible work environment
• Matched pension contributions
• Medical insurance and life assurance

About You

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

• Associate degree or equivalent 3+ years related experience.
• 3+ years of significant project experience
• Persistent, positive, critical thinking, self-reliant personality
• Ability to support a wide range of project types and complexities.
• Ability to organize documents, establish control procedures and ensure proper storage and filing of all project documents.
• Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance corrective actions.
• Strong skills in understanding Microsoft Office applications such as PowerPoint, Word, Excel, and Outlook
• Highly organized, meets deadlines, and able to work well with a team.
• Desire to learn new skills and improve.
• Must be authorized to work in the United States.
• Must have clean criminal record with the ability to pass background check.

Ramboll in Americas

Founded in Denmark, Ramboll is a people company that has over 2,000 experts working across more than 60 offices in the Americas applying their passion to deliver innovative solutions across Buildings, Transport, Energy, Environment & Health, Water, Management Consulting, and Architecture and Landscape. As a company, we are committed to reducing our environmental impact, contributing to a cohesive society with equal rights and opportunities for all, and fostering a culture of excellence, enjoyment, and equal opportunities for all our employees. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering culture.

Our Commitment to Sustainability

Responsible business conduct and sustainable practices have been part of Ramboll's DNA since the company's inception. Today these principles are an integral part of Our Mission and services and are formalized through our systematic work with the UN sustainable development goals. We are dedicated to taking a leading role in sharing best practices and creating value for clients by delivering solutions that are environmentally, economically, and socially sustainable. We have also committed to ambitious targets to maximize our own sustainability performance and set the industry benchmark.

How to apply

Apply online.Attach your CV, cover letterand relevant documents showcasing why you are the right fit for the role, and when you are available to start. We look forward to receiving your application.

Salary Transparency Statement

Our compensation reflects the cost of labor across severalU.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this positionis $60,000 - $78,000 Paywithin this range varies by work locationand may also depend on job-related knowledge, skills,and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

Where People Flourish

Our mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do. Our people bring diverse backgrounds and experiences to the company, enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us atjob.advert.accessibility@ramboll.comwith such requests.

All your information will be kept confidential according to EEO guidelines.