Department Coordinator

Temple University's College of Public Health is searching for a Department Coordinator!

Become a part of the Temple family and you will have access to the following:
A hybrid work schedule
Full medical, dental, vision coverage
Paid time off
11 Paid Holidays
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
A generous retirement plan and so much more!

SALARY RANGE: $21.50 to $24.50
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary:
The Department Coordinator for the College of Public Health's business unit, reporting to the Assistant Director of Administration, coordinates day-to-day administrative and operational support for the assigned department. Primary responsibilities will be to coordinate all purchasing and accounts payable processing, including purchase requisitions, consultant agreements, travel reimbursement, P-card transactions, and vendor invoices; review department non-compensation reports for accuracy; coordinate payroll documents, including adjunct, teaching assistant, and student worker hires; coordinate and prepare all new graduate student and adjunct faculty contracts and related payroll documents; assist in the adjunct faculty hiring process; and provide direction and supervision to student workers.

In addition, the department coordinator will provide departmental operational support to the Chair and faculty, including but not limited to mail, office supplies, and filing; resolve various routine problems and answer questions under minimal supervision within established policies and procedures; maintain all inter- and intro-departmental correspondence; provide reception support to the department and respond to telephone and in-person inquiries with a positive customer service orientation; manage calendars and schedule appointments, and maintain coverage in the departmental office; Performs other duties as assigned.

Required Education and Experience:
Bachelor's degree and at least two years of directly related administrative support experience. An equivalent combination of education and experience may be considered.

Required Skills and Abilities:
*Demonstrated ability to prioritize work well and focus on completion of tasks.
*Demonstrated ability to independently anticipate and identify problems, obstacles and opportunities and take decisive action to address them.
*Strong written and oral communication skills along with the ability to interact with a diverse group of students, faculty and staff.
*Demonstrated ability to operate all standard office equipment and software including MS Office.
*Demonstrated ability to understand and apply University and College policies and procedures.

Preferred Skills and Abilities:
*Advanced training in office management areas.

Essential duties:
*Coordinates day-to-day administrative and operational support for the assigned department.
*Coordinate all purchasing and accounts payable processing, including purchase requisitions, consultant agreements, travel reimbursement, *P-card transactions, and vendor invoices.
*Review department non-compensation reports for accuracy.
*Coordinate payroll documents, including adjunct, teaching assistant, and student worker hires.
*Coordinate and prepare all new graduate student and adjunct faculty contracts and related payroll documents.
*Assist in the adjunct faculty hiring process.
*Provide direction and supervision to student workers.
*Handle purchasing for research investigators and their grant supported projects

Other Duties and Responsibilities:
*Provide departmental operational support to the Chair and faculty, including but not limited to mail, office supplies, and filing.
*Resolve various routine problems and answer questions under minimal supervision within established policies and procedures.
*Maintain all inter- and intro-departmental correspondence.
*Provide reception support to the department and respond to telephone and in-person inquiries with a positive customer service orientation.
*Manage calendars and schedule appointments and maintain coverage in the departmental office.
Performs other duties as assigned.

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annualsecurity-report

You may request a copy of the report by calling Temple University's Department of Public Safety at 215- 204-7900.