Administrative Assistant

Job Title: Administrative Assistant

Location: Mountainside (MTN)

Department Name: Security

Req #: 0000225856

Status: Hourly

Shift: Day

Pay Range: $19.00 - $26.44 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview

The RWJBH The Security Department Administrative Assistant provides comprehensive clerical and administrative support to the Security Department at Children's Specialized Hospital (CSH), overseeing multiple operational functions across all CSH locations. This role is crucial in maintaining the efficiency and organization of security operations, particularly related to administrative support.

Qualifications:

Required:

• High School Diploma or GED.
• Minimum of 2 years of administrative or clerical experience, preferably in a healthcare or security-related environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.
• Ability to handle sensitive and confidential information with discretion.

Preferred:

• Associate's or Bachelor's degree.
• Familiarity with PeopleSoft.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Highly organized, detail-oriented, proactive and capable of working both independently and as part of a team.
• Prior experience in Security.
• Bilingual language skills to effectively communicate with a multilingual community. (e.g., Spanish, Portuguese, Polish depending on facility needs.)

Scheduling Requirements

• 7:00am-3:30pm
• Full Time

Essential Functions:

• Manage and maintain all clerical documentation related to the department.
• Coordinate and file motor vehicle abstract checks for all security staff.
• Organize and maintain training records and compliance paperwork for all personnel across multiple CSH locations.
• Prepare and distribute meeting notes for security department meetings, including those for the Director and Assistant Director.
• To assist with ordering supplies via PeopleSoft finance and supply chain portal, maintaining supply par levels, entering invoices and other administrative or clerical duties.
• Accurately enter and maintain personnel and training data into PeopleSoft and other relevant systems.
• Ensure timely updates of personnel files and records.
• Assist with scheduling logistics and communicate with staff regarding training and documentation deadlines.
• Serve as a liaison between the security leadership team and staff regarding clerical and compliance matters.
• Assist with special projects and other administrative tasks as directed by leadership.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees' physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
• ....and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer