Administrative Assistant

Administrative Assistant - Central Campus

• Provide assistance to AEL program director, literacy coordinator and project team with day-to-day grant-related tasks including but not limited to:
• Assures quality and timely delivery of scheduled grant funded classes by working with site staff to coordinate all aspects of course delivery at assigned sites or campus.
• With literacy coordinator, coordinates grant course schedule and ensures program and/or supplies, materials, textbooks, equipment purchase and set up/maintained as necessary. Maintain TEAMS databases and project files according to AEL and SJC requirements.
• Assures a professional environment is maintained in program meeting rooms and functions for events.
• Assist with event planning and preparation for grant participant recruitment events, workforce readiness seminars and functions.
• Implements any security procedures for equipment, materials and supplies as necessary.
• Assists project staff and participants with registration process.
• Responds appropriately to requests and inquiries from participants, potential participants, affiliated organizations, other educational organizations, partners, etc. in a timely fashion.

• High school diploma or equivalent
• Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job
• Availability to work nights or weekends when necessary
• Proficient in Microsoft Office suite
• Must be flexible and comfortable in dynamic environments where immediate response may be important
• Willing to reorganize priorities

• Associate degree
• Above experience including one (1) or more years in a higher education environment
• Experience with working with ESL and GED students
• BEST Plus, BEST Literacy, TABE and TEAMS Certified
• Functional knowledge of Banner, TEAMS, program planning and training environments.

• Grant-funded positions are contingent on the continuation and the availability of grant funds.
• The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade: 103

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6166

Posting Close Date: 1/9/2026