Project Control Administrator

Who Are We?
Groundswell is a premier technology integrator resolutely committed to solving the most complex challenges facing federal agencies today. Our name, Groundswell, represents our commitment to be an unstoppable, seismic change in government. Ours is a small company culture with big company reach and results. Are you ready to be audacious, be bold and drive change at a rapid pace? Join us, where we'll make a greater impact together.

What You'll do:

Position Overview

The Project Control Administrator provides comprehensive administrative and operational support to a Defense Intelligence Agency (DIA) program, ensuring efficient coordination and compliance across multiple workstreams. This position supports project leadership and technical staff operating in secure government environments, managing administrative processes, and ensuring adherence to DIA facility and security requirements.

The ideal candidate is highly organized, detail-oriented, and experienced in supporting programs within the Intelligence Community (IC), demonstrating discretion and reliability in handling classified and sensitive information.

Responsibilities

Administrative & Facility Coordination

• Manage administrative processes within DIA government facilities in accordance with agency policies and security standards.
• Coordinate onboarding and offboarding of project team members, including account requests, access badges, equipment assignment, and facility orientation.
• Liaise with DIA facility and security officers to ensure compliance with visitor and personnel management procedures.

Compliance & Training Tracking

• Track and maintain documentation for annual cybersecurity and compliance training for all project team members.
• Monitor training completion and coordinate with DIA COR and Security Offices to ensure team compliance with DIA training and certification standards.
• Support audit readiness and maintain training records for contract and security inspections.

Scheduling & Logistics

• Schedule and coordinate meetings, briefings, and secure conference room reservations within DIA facilities.
• Manage visitor access lists and ensure all meeting logistics comply with security requirements.
• Provide on-site coordination for technical and administrative support during high-level meetings.

Documentation & Reporting

• Record, format, and distribute meeting minutes summarizing discussions, action items, and follow-ups.
• Maintain the project's official documentation repository, ensuring version control and secure storage.
• Assist in the preparation of project reports, deliverables, and correspondence as required by the PMO.

Qualifications

Required:

• U.S. Citizenship and ability to obtain or maintain a TS/SCI clearance (minimum active TS clearance)
• 2+ years of experience in administrative or project support within a federal agency
• Strong understanding of government facility operations, security protocols, and administrative procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional attention to detail and strong organizational skills.
• Excellent written and verbal communication abilities.

Preferred:

• Experience tracking cybersecurity or compliance-related training.
• Working knowledge of SharePoint, Teams, and secure collaboration tools.

Core Competencies

• Professional demeanor and ability to interact effectively with senior government and contractor personnel.
• Proactive, self-motivated, and adaptable to changing priorities.
• Reliable, organized, and capable of managing multiple tasks simultaneously.
• High level of discretion when handling classified or sensitive information.

Skills:

Certification:

Why You'll Never Want to Leave:

• Comprehensive medical, dental, and vision plans

• Flexible Spending Account

• 4% 401K Match (immediate vesting)

• Paid Time Off

• Tuition reimbursement, certification programs, and professional development

• Flexible work schedule

• On-site gym and childcare option

The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to skill sets, experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for any applicable geographic differential associated with the location at which the position may be filled. At Groundswell, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

NOTE:Groundswell does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Groundswell, and Groundswell will not be obligated to pay a placement fee.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Read a copy of the Company's Non-Discrimination Policy Statement.

Additional Resources:

• EO 13496 Notification of Employee Rights under NLRA

• Know your rights: Workplace Discrimination is Illegal

Disability Accessibility Accommodation: If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us athr@gswell.comor703-639-1777.