Onboarding Specialist-Human Resources

Job Title: Onboarding Coordinator

Hybrid

Job Summary:

We are seeking an experienced Onboarding Coordinator to manage the end-to-end onboarding process for new hires - including both full-time employees and contractors. The ideal candidate will have hands-on, tactical experience overseeing all aspects of onboarding from offer acceptance through orientation, ensuring a smooth and positive experience for every new team member.

Key Responsibilities:

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  Manage the end-to-end onboarding process for new hires, from offer acceptance through day-one orientation.

  
  
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  Initiate and monitor pre-employment screenings, background checks, and I-9 documentation.

  
  
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  Coordinate new hire logistics, including booking travel for orientation, scheduling start dates, and ensuring all required materials are prepared.

  
  
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  Partner closely with hiring managers, Talent Acquisition, HR, and other internal teams to ensure a seamless and timely onboarding process.

  
  
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  Serve as the primary point of contact for new hires throughout the onboarding cycle, providing clear communication and a positive candidate experience.

  
  
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  Maintain accurate and up-to-date onboarding records within HRIS and ticketing systems.

  
  
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  Assist with the development and continuous improvement of onboarding workflows, tools, and documentation.

  
  

Qualifications:

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  3-5 years of experience in onboarding coordination, HR operations, or talent acquisition support.

  
  
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  Prior experience as a Recruiting Coordinator, Talent Acquisition Coordinator, or HR Coordinator strongly preferred.

  
  
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  Demonstrated end-to-end onboarding coordination experience - from initiating pre-employment activities to supporting first-day orientation.

  
  
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  Strong proficiency with HRIS systems and ticketing platforms (Workday, ServiceNow, or similar highly preferred).

  
  
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  Excellent verbal and written communication skills and a customer-focused mindset.

  
  
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  Proven ability to work cross-functionally and manage relationships with managers, candidates, and various internal departments.

  
  
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  Highly organized, detail-oriented, and able to handle multiple priorities in a fast-paced environment.

  
  

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With company roots going back over 30 years, Advantage Technical is an engineering and information technology services company and a national leader in the provision of technical resources today. These services include Staff Augmentation, Direct Placement, Project Resourcing and Outsourcing - delivered from 40 key market locations, by over 3500 specialized contractors, to over 500 clients across North America. Advantage Technical is a Best of Staffing Diamond Award winner for both Clients and Talent. For more information about the industries and services offered by Advantage Technical, please visit AdvantageTechnical.com.

Advantage Technical is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Advantage Technical is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

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