Director Grant Accounting - Financial Services

TITLE

Director, Grant Accounting

JOB SUMMARY

This position is responsible for maintaining continuous compliance with federal, state and university requirements for accurate, timely records and reporting on expenditures of grant funds. Directs the daily financial operations of the University's grant programs to ensure the accuracy and integrity of the financial accounting data. Independent thought and judgement are required as well as personal initiative in completing required and assigned tasks. Work is performed independently under the general supervision of the Chief Accounting Officer & Controller and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Chief Accounting Officer & Controller

Supervises: Accountant II, Accountant IV, and other personnel as assigned

PRIMARY DUTIES - May include, but not limited to the following:

• Supervises the work of professional accountants to accurately record in the general ledger and document grant related transactions. Includes prioritizing and coordinating work activities for accounting/financial staff.

• Assists with the preparation of TWU Annual Financial Report. This includes quarterly reconciliations and compiling of data throughout the fiscal year to ensure accurate reporting.

• Prepares Schedule 1A - Schedule of Expenditures of Federal Awards (SEFA) and Schedule 1B - Schedule of State Grant Pass through From/To State Agencies (SPTR).

• Prepares adhoc reports requested by TWU management, THECB and other agencies.

• Reviews grant documents for financial reporting guidelines and budget compliance.

• Audits and reconciles transactions related to receipt and expenditures of grant funds.

• Prepares, reviews and posts journal entries to accurately report receipts and expenditures of grant revenue.

• Coordinates with Financial Aid Office regarding funding of federal (USDE) grants and loans.

• Reviews, edits and transmits grant related financial and expenditure reports. Prepares invoices to external government agencies/sponsors accordingly.

• Monitors and reviews federal and state regulations that stipulate specifications for required policies and procedures related to financial reporting.

• Reviews and authorizes expenditures to ensure compliance with University, Federal and State rules and regulations. Prepares required external financial reports.
• Oversees the maintenance of accounting records in accordance with generally accepted accounting principles (GAAP) and university policies.

• Formulates procedures and policies to assure continuing compliance with grant related accounting and financial reporting.

• Establishes job standards for subordinate staff and effectively evaluates staff under charge. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

• Coordinates and conducts training for staff.

• Continues excellent customer service with departmental and vendor inquiries related to the grant area.

• Reviews business practices for improvements in efficiency.

ADDITIONAL DUTIES

Performs other duties as requested.

EDUCATION

Bachelor's degree in accounting or related area with an emphasis in accounting. Master degree preferred.

EXPERIENCE

Five years' experience in financial management. CPA or CGFM preferred.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to plan, direct, and evaluate a complex operation, using human resources, time, funds, and other resources for the accomplishment of long-term and short-term goals of the institution.
• Ability to provide effective leadership while conducting multiple complex assignments in an environment that is highly regulated. Maintaining professionalism, proficiency and composure is expected.

• Ability to coordinate the work of other employees, providing direct instruction and supervision as assigned.

• Ability to manage tasks effectively in an often fast-paced work environment with heavy focus on proficiency, accuracy and quality customer service.
• Ability to prioritize, organize, delegate and effectively complete assigned duties and responsibilities to meet deadlines.

• Knowledge of Federal Cost Accounting and Financial Reporting Standards as promulgated in OMB Circulars and Agency Guidelines.

• Knowledge of THECB and Texas Comptroller standards, policies and procedures for financial management, accounts payable, travel and reporting of grant funds.

• Knowledge of policies and procedures for financial management of funds drawn for Department of Education Title IV funds.

• Knowledge of advanced accounting.

• Working knowledge of office practices and methods.

• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

• Ability to establish and maintain effective work relationships with students, faculty, staff and the public.

• Ability to communicate effectively orally, by phone, in person and in writing.

• Ability to represent the department and University in a friendly, courteous and professional manner.

• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must be able to stand; walk; sit; use hands to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must have the ability to occasionally lift and/or move up to 25 pounds. Specific vision abilities include ability to distinguish the nature of objects by using the eye.

WORK ENVIRONMENT

Supervisors are responsible for maintaining an environment free from discrimination, intimidation, coercion or harassment, including sexual harassment. Work is performed indoors in an office setting. The noise level is usually low to moderate. While performing the duties of this position, the employee may be required to travel.

SAFETY

Supervisors are responsible for the safety of their employees by creating and maintaining a safe work environment. New employees should be provided with safety instruction during the first 30 days of employment and receive, as applicable, annual refresher safety training. Supervisors should operate equipment safely and report any unsafe work conditions or practices to Management or Safety Coordinator. Supervisors should ensure that employees work in a safe manner and submit injury/accident reports to the Office of Human Resources within 24 hours of notification.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman's University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate's ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman's University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.