| Administrative Support Assistant III - COM Administration-Research (MSRP) |
| Posting Number |
req23581 |
| Department |
COM Administration-Research |
| Department Website Link |
https://medicine.arizona.edu/ |
| Location |
University of Arizona Health Sciences |
| Address |
Tucson, AZ USA |
| Position Highlights |
The Administration Assistant provides administrative and research support to the Director and Program Manager of the Medical Student and associated Disadvantaged Undergraduate and High School Student Research Programs.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
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| Duties & Responsibilities |
- Collect data to support program outcome summaries for preparation of internal, NIH, and other reports, renewal grants, and for new proposals for student/research/curriculum support by making phone calls to former students and conducting online searches to update current employment status and location.
- Assist the Director and Program Manager with compiling, preparing, editing, and submitting grant proposals.
- Conduct intensive and extensive year-round short- and long-term follow-up of all MSRP and SIMI alumni including maintenance, improvement, and querying of databases.
- Provide administrative support in all stages of implementing the annual full- time Summer Institute on Medical Ignorance (SIMI) and year-round schedule of associated seminars/journal clubs in the Curriculum on Medical Ignorance (CMI) and RDT.
- Data entry, communications, file maintenance, updates of teacher-mentor/student manuals and promotional brochures, compiling student applications.
- Responsible for completing travel process per university procedures.
- Responsible for submitting financial transactions and p-card transactions for the program per university procedures while ensuring the program remains within program budget.
- Screen program emails to identify action items, due dates, and prioritize meetings.
- Receive applications to ensure completion and accuracy, answer requests for forms.
- Front desk support - customer service and phone support
Knowledge, Skills, and Abilities (KSAs):
- Experience in program coordination
- Skill in WordPerfect for Windows 6.0 or higher.
- Skill in Microsoft Office programs and databases.
- Highly developed people interactive skills.
- Ability to work with students at multiple levels.
- Ability to work independently.
- Knowledge of standard office policies and procedures
- Skill in developing and maintaining good working relationships.
- Skill in English composition, grammar, spelling and punctuation
- Skill in basic math.
- Skill in typing/word processing and use of personal computer/software.
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| Minimum Qualifications |
- High school diploma or high school diploma equivalency is required.
- Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
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| Preferred Qualifications |
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| FLSA |
Non-Exempt |
| Full Time/Part Time |
Full Time |
| Number of Hours Worked per Week |
40 |
| Job FTE |
1.0 |
| Work Calendar |
Fiscal |
| Job Category |
Organizational Administration |
| Benefits Eligible |
Yes - Full Benefits |
| Rate of Pay |
$20.33 - $25.41 |
| Compensation Type |
hourly rate |
| Grade |
5 |
| Compensation Guidance |
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. |
| Career Stream and Level |
OC3 |
| Job Family |
Administrative Support |
| Job Function |
Organizational Administration |
| Type of criminal background check required: |
Name-based criminal background check (non-security sensitive) |
| Number of Vacancies |
1 |
| Target Hire Date |
|
| Expected End Date |
|
| Contact Information for Candidates |
Gerry Flores | gflores007@arizona.edu |
| Open Date |
7/31/2025 |
| Open Until Filled |
Yes |
| Documents Needed to Apply |
Resume and Cover Letter |
| Special Instructions to Applicant |
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| Notice of Availability of the Annual Security and Fire Safety Report |
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu. |
University of Arizona
life insurance, vision insurance, sick time
Aug 04, 2025