Base Administrator (Washington-Dulles Airport)

Base Administrator (Dulles Airport - IAD)

$22.50 per hour - $25.00 per hour

Full-time | Shift - Day shift, hours somewhat flexible | Reliable transportation is a must!

The members of the Inland Group of Companies (IDS, Inland Technologies and Quantem Aviation Services) are highly experienced in aircraft de-icing, environmental management, aircraft fueling, ground handling and pretty much any other aviation support service you can think of. We operate at over 50 airports in three countries.

Our employees receive the following, based on position and eligibility requirements:

*Insurance - health, dental and life

*401(k) retirement plan with company match

*Employee Assistance Program

*Employee discounts

*Competitive wages

*Flexible schedule

*Advancement opportunities

*On the job training

*$300 referral bonuses - unlimited

*DailyPay

Position Overview:

The Administrative Assistant will provide a range of administrative support to the Inland Group of Companies managers and supervisors with a high degree of professionalism, organization, time management, and confidentiality.

Essential Duties and Responsibilities (Including but not limited to):

*Answer phone calls, take messages, and field/respond to all routine and non-routine questions

*Coordinate the new-hire process to include scheduling and/or conducting employee interviews, organizing badging process, processing new-hire packets, verifying I-9 documents using E-verify, reviewing pre-employment drug screen results, requesting MVRs, and entering new-hire information into payroll system

*Establish new-hire employee folders, incorporate new hire paperwork within files and ensure original files are sent to corporate human resources department

*Input and track employee training completion on web-based training matrix

*Organize uniform program for the station by providing employees with uniform order forms and forwarding orders to Corporate or when applicable ordering on-line

*Responsible for managing the employee timecard system to ensure all timecards are processed timely and accurately for each payroll cycle

*Assist management with daily, weekly and monthly internal and external collection, processing, billing and inventory document creation.

*Assist local corporate management with the creation of travel expense reports.

*Work with the Corporate HR Team to ensure compliance throughout the hiring/onboarding process;

*Other duties assigned.

Required Skills and Experience:

*Must be at least 18 years old

*3-5 years of Administrative experience

*Excellent verbal and written communication skills with the ability to communicate with all departments within the company, including operations, maintenance, human resources, payroll, accounting, etc.

*Ability to maintain accuracy and meet deadlines; must be detail-oriented and organized with the ability to prioritize; and attend/participate in meetings presenting a team player approach

*Strong customer service orientation to include increasing customer satisfaction, meeting customer expectations, solving customer problems, soliciting opinions and ideas from customers and responding effectively to the internal customer

*Must maintain high level of interpersonal skills to handle sensitive and confidential situations;

*Position continually requires demonstrated discretion, tact and diplomacy;

*Work requires continual attention-to-detail in composing, typing and proofing materials, establishing priorities and meeting deadlines

*Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

*Valid US Driver's license is required for this position

*Must have or be able to obtain a SIDA airport badge

*The Inland Group of Companies maintains a drug-free workplace and, as such, all candidates and employees can expect to participate in our drug testing program

*Proficient in Microsoft Word and Excel

*Working knowledge for procurement software such as Coupa.

Work Environment:

*Indoor office environment with the potential of remaining seated for extended periods of time

*Continuous use of a computer, keyboard, and mouse

*Minimal local travel

Physical Demands:

*Position may require the ability to carry, push, pull, and lift up to 25 pounds

*Must operate office equipment as needed