Human Resources Assistant

Are you an organized, detail-loving multitasker with a passion for people? Join our Human Resources team in Omaha as a Human Resources Assistant! In this dynamic role, you’ll support everything from recruiting and onboarding to event planning and internal communications. You'll be the go-to for scheduling, coordinating, and keeping our HR operations running smoothly.

What You’ll Do:

• Coordinate interviews, background checks, and onboarding
• Support employee events, training, and internal communications
• Maintain HR systems and records
• Assist with travel arrangements and executive support
• Collaborate across departments and bring our company culture to life!

What We’re Looking For:

• 1–3 years of HR, payroll, or admin experience (or equivalent education)
• Strong attention to detail and communication skills
• Proficiency in Microsoft 365 and graphic design tools like Canva
• A team player who thrives in a fast-paced office environment

Conductix-Wampfler offers a great starting wage, with health, dental, and life insurance, 401k plan, paid vacation/personal time and holidays, profit sharing and tuition reimbursement program.

Drug-free workplace/EOE

See full job description below:

SUMMARY

Supports the entire Human Resources Department (CRO, Director of HR, HRBP, Payroll Specialist, etc.) in all functions relating to the various phases of human resources activity and administrative tasks by performing the following duties.

ESSENTIAL DUTIES and RESPONSIBILITIES include the following.

• Schedule venues & catering for various town hall events, retirements, anniversary parties and any other company sponsored events.
• Assists in recruiting by placing ads in various newspapers, online job boards, career fairs and contacting college career services representatives.
• Sets up interview schedules with applicants, HR and hiring department manager.
• Upload all incoming resumes and applications into database by job title category.
• Run PIs and other testing related to the selection of employees to fill vacant positions.
• Sets up pre-employment physicals and drug screens & track incoming reports.
• Runs background checks & tracks results.
• Send out thank you emails & rejection letters for applicants once the position is filled.
• Uploads new employee information into HRIS systems: Navpoint, Evolution, Arcoro and Maxx Time Timekeeping system.
• Send out monthly reminders to managers pertaining to performance evaluations.
• Tracks new employee benefit enrollment through automated email system.
• Assists in updating job descriptions and training templates related to job titles.
• Enters group training into tracking system and maintains training records.
• Schedule monthly, quarterly, annual employee lunches as needed for employee group activities.
• Maintain database of closed out employee files.
• Register, set up and attend various career fairs to assist with recruiting.
• Manage HR shared calendar.
• Print and frame anniversary and safety certificates.
• Print and deliver birthday posters, cards & gifts.
• Maintain company organization charts and employee directory.
• Track events & news to create internal quarterly newsletter.
• Create posters, emails, and text messages to communicate various items & events to all employees.
• Will assist in Accounting Department as needed for various projects.
• Will assist the CRO/Executive Council as needed for various projects. This will include month-end global reports and quarterly MHIA chart updates.
• Schedules travel for the executive and expanded teams: airfare/hotel/etc.
• Manages and sorts daily mail.
• Supports and upholds quality and environmental health and safety policy.
• Upholds core values: Caring, Teamwork, and Adding Value
• Other duties may be assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong organizational and multitasking abilities.
• Extreme attention to detail.
• High level of discretion and professionalism.
• Proficient grammar in English language - both written and oral.
• Excellent interpersonal skills.
• Strong analytical skills.
• Able to handle multiple and concurrent demands at once.
• Advanced PC skills required, including the full MS Office 365 (Teams, One Note, Word, Excel, Power Point, To Do, One Drive, Share Point)
• Experience with graphic design tools (Canva, In Design, Photoshop, etc.) for creating internal communication materials.
• Must be willing to work in a team environment, take instruction from various co-workers and various departments while adhering to company policy and procedures.
• Must be willing to work primarily in the office, with work from home options only on rare occasions.

EDUCATION and/or EXPERIENCE

• Associates degree and one (1) to three (3) years of Administration/Payroll/HRIS/Human Resources experience, OR
• Any similar combination of education and experience.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

CERTIFICATES, LICENSES, REGISTRATIONS

None

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to understand credit/debit relationship.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving customer payment and invoicing. Ability to work effectively with the sales department concerning account inquiry.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet in an office setting.