Research Program Management Officer

Under the general supervision of the Research Operations Manager and direction of Program Directors and Division Managers, the Research Program Management Officer serves as a key team leader, overseeing the day-to-day operations and management of federally funded research training programs within the Department of Internal Medicine's Research and Administration Support (RAS) Unit. This position will collaborate with program directors, division managers, finance analysts, faculty trainers, and mentors across both the Davis and Sacramento campuses to ensure smooth coordination and support for research training activities.

The Research Program Management Officer is an expert in pre-award and award management, providing guidance on University policies and procedures related to grants, contracts, financial management, and personnel matters for federally funded programs. This role also involves gathering, managing, analyzing, and evaluating trainee-related data from multiple sources.

Key responsibilities include monitoring and maintaining research trainee data, monitoring trainee progress, ensuring compliance with federal regulations and program-specific guidelines, and supporting Principal Investigators (PIs) with the development and implementation of program strategies, goals, and objectives. The position requires expertise in budget preparation, analysis, and forecasting, with the ability to manage complex budgets for federally funded programs. The Research Program Management Officer will work closely with the Research Operations Manager, Program Directors, Division Managers, and other key stakeholders to ensure the effective execution and evaluation of training programs.

Apply By Date: August 13, 2025 at 11:59pm. Selection activities may start at any time.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related field or equivalent experience and training.
• Must have at least 3 years of experience in program management.
• Academic background and experience in a relevant area of research required.
• Advanced experience in pre-award processes, including coordinating and executing grant and contract submissions.
• In-depth knowledge of research administration guidelines and budget preparation for Federal, non-federal, and private sponsors, with the ability to interpret and comply with University, State, and Federal requirements.
• Strong written and verbal communication skills, including the ability to interact professionally with diverse stakeholders and to proofread and edit scientific content and grant proposals.
• Ability to understand and implement complex verbal and written instructions accurately.
• Excellent interpersonal and customer service skills, with the ability to work collaboratively and respectfully across diverse teams and represent the department with external partners.
• Proven ability to work independently and as part of a team, with strong networking skills to support institutional goals.
• Exceptional organizational and time management skills to handle competing priorities, high volumes of transactions, and tight deadlines.
• Flexibility and adaptability to shifting priorities, with strong decision-making and the willingness to work overtime as needed.
• Strong analytical and creative thinking skills to develop solutions and coordinate complex projects across matrixed teams.
• Effective problem-solving and conflict resolution abilities.
• Proficiency in analyzing financial data and reports to support decision-making and compliance.
• Proficient in using electronic grant application systems (e.g., ASSIST, eRA Commons, Cayuse, ProposalCentral, FastLane) and the ability to learn new digital tools and portals.
• Advanced skills in Microsoft Office (Excel, Outlook, PowerPoint, Teams, and Word).
• Demonstrated commitment to confidentiality, discretion, process improvement, and high-quality work standards.
• Strong ability to build and maintain professional relationships through tact, patience, and clear communication.

Preferred Qualifications

• Master's degree in related field or equivalent experience and training.
• Knowledge of graduate education and postdoctoral training policies and procedures.
• Proven experience in program planning and project management, including independently coordinating professional-level research training programs across departments and campus units.
• Experience developing, managing, and communicating program schedules, goals, and activities for scholars, faculty mentors, and leadership.
• Successful track record coordinating academic or research training programs, particularly in higher education or healthcare settings.
• Strong collaboration skills, with experience engaging faculty, clinicians, staff, and advanced-degree candidates in support of research training and education.
• Exceptional attention to detail and accuracy in program execution, documentation, and reporting.
• Proficiency in managing program budgets, with an emphasis on financial sustainability and compliance.
• Demonstrated initiative and accountability, with the ability to prioritize multiple tasks and manage competing program deadlines.
• Advanced written and verbal communication skills, including the preparation of reports, brochures, website content, and official communications for a wide range of stakeholders.
• Proven ability to identify and implement process improvements that enhance program efficiency and service delivery.
• Strong problem-solving and decision-making skills, with a focus on resolving programmatic issues proactively.
• Experience in event logistics, including researching and securing venues for local and national program activities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and internet-based tools, with the ability to quickly learn new platforms and UCD-specific systems.
• Experience with grant reporting and administration, including managing trainee appointments, terminations, and progress reports, as well as working in systems such as Aggie Enterprise, eRA Commons, xTract, xTrain, and UC Path.
• Strong understanding of institutional missions, with the ability to align program development to the goals of UCDHS, UCD, and the School of Medicine.

Key Responsibilities

• 50% - Research Program Coordinator
• 30% - Research Administration
• 10% - Recruitment, Onboarding and Departure
• 10% - Program Evaluation and Reporting

Department Overview

The nationally recognized UC Davis Department of Internal Medicine delivers exceptional health care for adults throughout Northern California. Based in Sacramento, we maintain a primary care and affiliate network that spans 33 counties in the Central Valley, the Sierra Nevada foothills, and the High Sierra. We focus on preventing illness - but when it occurs, we offer specialized and advanced services to diagnose and treat various conditions accurately.

All of our nearly 300 care providers are board-certified primary care physicians of internal medicine. Because our academic physicians also conduct research and teach medical students, residents, and fellows, patients benefit from the latest medical knowledge. Nearly 400 support staff members support our physicians and work closely with more than 140 medical residents undergoing training.

POSITION INFORMATION

• Salary or Pay Range: $3,275.86 - $6,026.81
• Salary Frequency: Biweekly
• Salary Grade: Grade 23
• UC Job Title: RSCH GNT PRG OFCR 3
• UC Job Code: 008826
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M-F
• Location: Genome & Biomedical Sci Fac (UCD315)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This position is not an H-1B visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks