Substitute- Human Resources Generalist/Generalist Senior

The Coast Community College District Human Resources department is looking for temporary substitute support for both Human Resources Generalist and Human Resources Generalist Senior positions.

The Substitute -Human Resources Generalist coordinates and performs a wide range of administrative, technical, analytical, and consultative human resources functions for assigned areas. Typical areas for this substitute assignment may include but is not limited to employee onboarding and offboarding, employment services transactions, and personnel records maintenance. This role requires a high level of organization and ability to manage scheduling onboarding appointments along with timely data entry.

The Substitute- Human Resources Generalist Senior coordinates and performs a variety of professional level administrative, technical, analytical, and consultative human resources functions in assigned areas. Typical areas for this substitute assignment may include but is not limited to employee recruitment, equal employment opportunity, and employee onboarding and offboarding. This role focuses on working with hiring committees and supporting EEO trainings. The role requires attention to detail to ensure that established administrative procedures are adhered to as well as working with hiring managers to efficiently recruit and hire new employees.

These assignments are anticipated to begin September 1, 2025 and have a 6 month, 40 hours per week, duration.

Definition:

Under general supervisor, substitute employees perform a variety of work in support of a college or district program or office.

Non-academic, non-classified substitute employees are appointed temporarily when recruiting to fill a permanent position or to replace classified employees who are temporarily absent from duty.

Non-academic, non-classified substitute employees are not part of classified service. Non-academic, non- classified substitute employees are at-will employees, have no entitlement rights to any position in the District. Substitute employment shall not result in the displacement of Classified personnel.

Substitute non classified employees who are appointed temporarily while the District is recruiting for the permanent position may not exceed 130 working days within a fiscal year (July 1 - June 30).

Substitute non classified employees who are temporarily replacing a classified employee may not exceed 160 working days within a fiscal year (July 1 - June 30).

*Retired CalPERS Annuitants: may not exceed 960 hours in a fiscal year (July 1 through June 30)*

REPRESENTATIVE DUTIES:

Human Resources Generalist Substitute

• Performs a variety of professional, technical, and analytical human resources duties, ensuring that work is accurate and in accordance with applicable laws, established procedures, and timelines.
• Participates in setup of electronic employee data that includes determination of pay and benefits, evaluation cycles, reporting structure, and other personal and demographical information. Transmits accurate information to payroll and benefit vendors for processing. Audits, creates, and submits Electronic Personnel Action Form (EPAF) and related reports.
• Receives and takes action on a variety of applicant and employee information, including confidential records and data, such as medical reports, employment status, evaluation materials, recruitment data, conviction reports, and/or other human resource related documents.
• Receives, audits, prepares, processes, and maintains applicant and employee data, employment records, qualifications, and eligibility documentation related to recruitment, benefits, salary placement, and other employment actions.

Human Resources Generalist Senior Substitute

• Coordinates and facilitates full-cycle recruitment programs and provides guidance and oversight to applicant, interview, and selection processes and committees to ensure equity, inclusion, access, and equal employment opportunity in accordance with District policies and procedures and Federal and state laws.
• Works with hiring managers in coordination the Manager, Recruitment, Compensation and Classification Services to refine job announcements for postings and update job specifications, and initiates online search processes, including marketing and targeted outreach to attract qualified, diverse candidates.
• Analyzes applicant screening results, provides guidance and intervention to ensure EEO compliance, and makes corrective recommendations. Refers complex or sensitive outcomes to the Director.
• Oversees and participates in setup of computerized employee files that include determination of pay and benefit levels. Transmits information to payroll for processing or benefits administrators. Submits Electronic Personnel Action Form (EPAF).

MINIMUM QUALIFICATIONS:

Education and Experience

Human Resources Generalist Substitute:

The position typically requires a Bachelor's degree in business, human resources, or related discipline and three years of progressive experience in an equivalent human resources function. Additional experience in related human resources functions may substitute for higher education. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

Human Resources Generalist Senior Substitute:

The position typically requires a Bachelor's degree in business, human resources, or related discipline and five years of experience in a human resources function. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

Non-academic, non-classified substitute: vacancy employees are appointed temporarily when recruiting to fill a permanent position. Non-academic, non-classified substitute: no vacancy employees replace classified employees who are temporarily absent from duty.

Non-academic, non-classified substitute employees are not part of classified service. Non-academic, non- classified substitute employees are at-will employees, have no entitlement rights to any position in the District. Substitute employment shall not result in the displacement of Classified personnel.

Substitute non classified employees who are appointed temporarily while the District is recruiting for the permanent position may not exceed 130 working days within a fiscal year (July 1 - June 30).

Substitute non classified employees who are temporarily replacing a classified employee may not exceed 160 working days within a fiscal year (July 1 - June 30).

*Retired CalPERS Annuitants: may not exceed 960 hours in a fiscal year (July 1 through June 30)*

Employment is contingent upon verification of employment history, background verification as governed under Education Code requirements, eligibility to work in the United States, and approval by the CCCD Board of Trustees. Short term/temporary assignments do not offer fringe benefits or pay for holidays or time not worked.

The hours of work and effective date of employment will be arranged with the supervisor. These are typically onsite. Typical hours are 8 am - 5 pm Monday through Friday. These assignments are anticipated to begin in August and/or September and may last through December.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)

The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individual's interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self- disclose.

Application materials must be electronically submitted on-line at http://www.cccd.edu/ employment.

Incomplete applications and application materials submitted by mail will not be considered.

APPLICATION REQUIREMENTS
To be considered for employment you must submit a complete application packet. A complete applicationpacket includes:
1.
A complete Coast Community College District
Online Employment Application.
2.
A current
Resume
(uploaded as a separate attachment - PDF recommended) 3.
Answers to
ALL
Supplemental Questions, if any
(please provide clear and detailed responses, where applicable, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
Candidates will also be responsible for all travel expenses if selected for an interview, the Coast Community College District does not reimburse for candidate travel expenses.

Disability Accommodations
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Coast Community College District is a multi-college district that includes Coastline College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.

Since it's founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer

The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

Coast Community College District Title IX:

https://prod.cccd.edu/employees/hr/title9/index.html