Assistant Documentation Specialist Manager - Arizona, Colorado, or Texas

Location: Arizona, Texas, or Colorado (Candidate will report to nearest office as requested, not often)

Schedule: Full-time, Exempt

The Right Work. The Right People. The Right Culture.

Right of Way is where infrastructure meets innovation-shaping roads, utilities, and communities for the future. At ORC, we offer more than a job-we offer purpose, stability, and growth. Join a team that values collaboration, respects your work-life balance, and empowers you to make a lasting impact.

What We Offer

• Competitive base pay: $90,000-$100, 000
• Health, dental, and vision benefits
• 401(k) with company match and disability coverage
• Paid time off, sick time, and holidays
• Tuition reimbursement and professional training
• Recognition programs and growth opportunities
• Free Calm membership for you and up to five others

What You'll Do

• Supervise, train, and mentor Documentation Specialists to support Project Managers and Right of Way agents in successful project execution
• Set up and maintain all right-of-way files, and oversee the preparation and production of easements and other documents within approved systems
• Review documents to prepare reports detailing ownership information, acquisition status, landowner contacts, special field conditions, payments, damage settlements, and other key data
• Assign routine document management tasks to team members, ensuring balanced workloads and timely completion
• Track and maintain document-related tasks using spreadsheets or basic project management tools to ensure visibility and accountability
• Oversee day-to-day activities of the document management team to ensure accurate and on-schedule document processing
• Review legally approved documents to verify proper execution and notarization before recording
• Perform data entry and generate project reports, including executing mail merges and preparing external documentation

We are looking for someone who

• Has the ability to successfully manage a project team.
• Provide quality feedback and coaching to staff.
• Able to properly delegate to ensure the success of the project.
• Works efficiently and effectively under tight deadlines
• Can prioritize and balance multiple tasks
• Demonstrates strong organization and planning skills
• Is analytical, detail-oriented, and eager to learn
• Has excellent written and verbal communication skills
• Thrives in a fast-paced administrative setting
• Provides strong customer service experience
• Can adapt to new systems and software environments

Minimum Requirements

• Minimum (5) five years of Right of Way or Real Estate experience in a document preparation role
  
  
  
  • Must include (1) oneyear in a supervisory role
  
  
  
  
• Expert understanding ofeasement documentation, processes, and project workflow
• Must be proficient with MS Office Suite, specifically Excel, Word, Dropbox, and Outlook
• Must have an iOS or Android smartphone to be able to access ORC's systems.
• Valid Driver's License

Bonus points if you have legal background!

Per diem and Relocation is not provided

Ready to Apply?

Make your mark on projects that matter. Apply now to join a supportive team that invests in your future.

Our job titles may span more than one career level. Compensation for this position is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for benefits and employee travel reimbursements.

ORC is one of America's most respected right-of-way acquisition firms. Our services not only include providing outsourced right-of-way services to public agencies, but also electric transmission, oil and gas pipelines, fiber optic, and sewer and water infrastructure. We are excited to be part of the renewable energy forefront for wind and solar projects.

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate.

Physical Requirements: While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage and typing. Expected to spend long spans of time in front of a computer screen. Able to read, understand and interpret department related documents and data. This is a largely sedentary role; however, the employee is occasionally required to move about inside the office to access files, office equipment and to interact with other members of the staff. This employee is required to occasionally travel to government buildings which involves time driving; sometimes for long durations.

Voted IRWA Employer of the Year #2018

Ranked #663 and #1191 on the Inc. 5000 - Fastest Growing Private Companies for two Consecutive Years