Facilities Coordinator

• Coordinate vendor onboarding by gathering documentation, submitting requests via MDG, and saving vendor numbers on the T-Drive.
• Process purchase requisitions by receiving PRs, creating them in SAP PD2, and updating the PR tracking sheet.
• Manage Work Breakdown Structures (WBS) by requesting numbers in EnergyNow, communicating them to requestors, and maintaining the WBS tracking sheet.
• Handle SEI Business Partner updates and creation, coordinating with RE BP Management and Legal Compliance teams.
• Update business partners in the COSON tool and ensure all compliance updates are completed.
• Support Transaction Projects by managing them from initiation to closure, ensuring accurate processing and approval of all required documentation.
• Coordinate with SE RE 3rd Party Providers to submit final project and transactional documentation and store records on the T-Drive.
• Oversee Siemens Energy RE Signature Packages, ensuring all documents are complete, accurate, and submitted for signatures as required.
• Maintain data accuracy within the Facility Management System (FMS) and support Lease Administration with ad-hoc tasks.
• Attend weekly task review meetings and regularly review and update responsibilities to ensure ongoing accuracy and accountability.

• Possesses intermediate PC skills with proficiency in Microsoft Excel and strong organizational abilities.
• Experienced in processing high-priority requests, managing multiple tasks using tracking tools (WBS, PRs, Vendor Onboarding), and meeting strict deadlines.
• Understands and processes various compliance documents such as W9s, EFT forms, COIs, COCs, and EHS questionnaires.
• Collaborates effectively with cross-functional teams and 3rd party stakeholders to ensure accurate and timely task completion.
• High School Diploma, GED, or Associate Degree.

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