Administrative Assistant - Leeds, AL

The Administrative Assistant is responsible for providing support to the Switching & Fusing Business Unit by managing schedules, managing correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell's offices.

Every day at Hubbell is different and you'll contribute in many ways. On any given day, you'll make a difference by:

• Create requisitions and purchase orders for various departments
• Review and maintain Certificates of Insurance for various vendors
• Communicate with Accounts Payable regarding purchase orders
• Provide support to the Human Resource department as it relates to new hire orientation and onboarding
• Actively participate and coordinate all employee activities and events with the Employee Engagement Committee
• Handling incoming and outgoing correspondence, emails, regular mail, and phone calls
• Maintaining and updating paper and electronic records, databases, and filing systems
• Coordinating and maintaining calendar appointments, meetings and travel itineraries and coordinating related arrangements
• Drafting and proofreading documents, reports, presentations, and assisting with editing and formatting as needed.
• Ordering and maintaining office supplies, managing equipment, and handling mail and deliveries
• Arranging, scheduling, and coordinating meetings, conferences, and presentations
• Prepare meeting agendas, take minutes, and distribute them to attendees
• Submitting and reconciling expense reports
• Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts
• Collaborating with other departments to support special projects, events, and initiatives
• Providing general support to visitors
• Assisting with other tasks for business as needed

• High School Diploma required
• Minimum 3-7 years Previous Customer Service, Support or Administrative experience
• Must be able to meet deadlines in a fast-paced quickly changing environment
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• The ability to multitask is a must.
• Excellent organizational skills and attention to detail.
• Punctuality with work schedule and meeting deadlines.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.