Clinical Research Senior Financial Analyst

Summary:

The Clinical Research Financial Senior
Analyst resides within the Brown University Health Office of Cancer
Research (BHOCR), under the direction of a Department Research Finance Manager.
The position is recruiting a high-level performer of clinical research
administration functions and activities. The position will support and mentor
mid-level colleagues with assigned activities. The Clinical Research Financial Senior
Analyst may be assigned any of the following pre-award or post-award activities
for a portfolio of clinical research studies: calendar builds in OnCore
(clinical trial management system); Coverage Analysis; budget development and
negotiation; sponsor invoicing; sponsored account invoicing; accounts
receivable activities; study closeout activities, grant applications and
management and patient charge segregation.

The Clinical Research Financial Senior Analyst
is responsible
for the management of the research portfolios with increasing complexity for
multiple oncology disease centers and
completes work independently with limited direction and supervision from their manager.

The
Clinical Research
Financial Senior Analyst is responsible for a diverse set of funding types including clinical trials, federal,
industry, foundation, and institutional. The Clinical Research Financial Senior Analyst collaborates with and
advises faculty and researchers on the preparation of sponsored research
applications and/or the financial management of various types of funds; and is
responsible for problem solving on behalf of the department.

The
Clinical Research
Financial Senior Analyst is responsible for collaborating
with central offices such as Research Finance, Accounts Payable, Research
Administration, Grants and Contracts, and the Clinical Trials Office.

In
addition to financial management responsibilities, the Clinical Research Financial
Senior Analyst may manage special projects/assignments either within the
department or across departments and may represent the Department at committees
and work groups.

Responsibilities:

The Clinical Research
Financial Senior Analyst is responsible for the financial management of the of
assigned clinical research projects: including but not all-inclusive of the planning, developing, monitoring and coordinating the
departmental research administrative activities for assigned
department/programs within BHOCR. In this position you will collaborate
with and advise faculty and researchers on the preparation sponsored research
projects and the financial management of sponsored and institutional funds. You
will be responsible for a diverse set of funding types on various phases of
clinical research in adult and pediatric hematology-oncology. You will serve as a point person and facilitate
smooth coordination, communication, and problem resolution relative to research
administrative matters between department, research administration, faculty,
divisional leaders, and other hospital and university departments.

Pre-Award
Management

• Responsible
  for facilitating study start up activities for new clinical trials at BHOCR.
  This includes initial calendar and coverage analysis development, budget
  negotiations and clinical trial agreement execution.
• Proactively
  works with faculty and/or professional staff to identify funding
  opportunities and prepare applications for grants in compliance with
  sponsor guidelines and Brown University Health standards for excellence
  and timeliness.
• Responsible
  for the timely and accurate completion of entire proposal (excluding
  scientific content) for accuracy, presentation, and compliance. This
  includes but is not limited to all administrative pages, narratives for
  non-scientific areas of the grant (e.g., data sharing plan, resource
  sharing plan, human subjects, etc.), and appendices.
• Responsible
  for oversight of grant application submittal process, including monitoring
  the application review process and submitting supplemental information.
  Works with faculty to review summary sheets and plan responses/revised
  applications, if applicable, and complete any JIT or program requests.
• Assists with
  all progress reports and ensures compliance and responsiveness with
  sponsor guidelines and requests.
• Communicates institutional and funding agencies' regulations and
  policies on grants and contracts. Familiarizes administrative staff
  regarding Rhode Island Hospital institutional research policies and
  procedures. Responsible for coordinating and providing information to the
  faculty about funding opportunities, requirements, and deadlines.

 Post-Award
Management

• Responsible for preparing and submitting invoices to Sponsors,
  including tracking receipt of payment.
• Responsible for completing check requests for invoices the
  department received through our vendors and tracking payments to external
  companies.
• Updates associated budgets and Medicare Coverage Analysus as
  clinical research studies undergo amendments.
• Upon award,
  finalizes the budget and works with Clinical Trials Office to get the
  award set up properly in a timely manner.
• Reviews
  Notice of Award for any budgetary or other
  restrictions/requirements. Works with faculty to assure understanding
  of reporting and other requirements of PI.
• Reviews
  budget adjustments, restrictions, required responses with faculty and
  ensures a timely response to the sponsor. 
• Manages
  budget spending to guidelines, monitoring and reviewing allocation of
  research funds, grant balances and charges, ensuring appropriate use of
  funds under investigator control, both in terms of sponsor/external
  regulations and Brown University Health policy. Calculates overhead and
  fringe benefit charges; purchases equipment; ensures payment of salaries;
  and generates spreadsheets.
• Compiles and
  analyzes fiscal data; develops updates, disseminates accurate and complete
  financial information to ensure compliance with all requirements of funded
  programs.
• Assists in managing the department post-award aspect of projects,
  knowledge of sponsor, institutional and departmental requirements, ability
  to interpret those requirements and competency in addressing the in-house
  systems (research administration, accounts payable, accounts receivable,
  finance, purchasing, human resources, payroll and pharmacy).

Ongoing:

• Maintains confidential and comprehensive
  records of salary expenses and other disbursements, recommending
  adjustments where necessary.
• Maintains communications with review
  committees to learn of any new requirements and to help ensure compliance
  with current regulations.
• Prepares/provides reports and
  documents as requested by the managers; attends related meetings on
  regular basis.
• Represent department at research
  administration management meetings and on hospital teams.

Compliance:

• Partners
  with faculty and researchers to ensure adherence to internal and external
  policies.
• Maintains
  communications with review committees to learn of any new requirements and
  to help ensure compliance with current regulations and policy updates.

• Complete
  billing review for clinical research study participants in Epic/LifeChart.

The Clinical Research Financial Senior Analyst is responsible for the
management of the research portfolios with limited direction and supervision
from their manager.

Performs other duties as assigned.

Other information:

EDUCATION:

Bachelor's degree
in business administration, finance or related area, or lieu, at least 5 years
of relevant research administration experience.

EXPERIENCE:

At least five to nine
years of experience preferred in a research/academic environment to include
federal and non-federal funding, grant application processes, and regulations
set by local, federal, hospital, and independent agencies. Oncology clinical
research experience preferred.

Excellent verbal
and written skills are essential. The ability to interact with persons from
diverse backgrounds such as MD's, PhD's, research and administrative staff.

Thorough
knowledge of microcomputers, peripheral equipment and networks. Thorough
knowledge of software such as Microsoft Word, Excel, Access and Windows.
Ability to learn specific research access programs.

SUPERVISORY RESPONSIBILITY:

None.

Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran, or marital status. Brown University Health is a VEVRAA Federal Contractor.

Location: Rhode Island Hospital, USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union