Executive Assistant III

The Opportunity:

The Executive Assistant III is responsible for a full spectrum of executive administrative and project support working primarily with the Executive Chief of Staff in addition to supporting the administrative needs of administrative leaders within the President's Office and University Relations Division.

Responsibilities:

• Proactively administers Executive Chief of Staff's calendar, commitments, travel, and expenditures. Additionally responsible for supporting administrative functions for administrative leaders within the Office of the President, Board Relations, and Executive Communications. Represents these individuals as a primary contact when applicable. Regularly schedules meetings, coordinates calendars, and provides high-level assistance.

• Plans and manages administrative assignments related to on-going projects. Designs, develops and coordinates deliverables related to projects. May conduct research, evaluation, and analysis, as needed.

• Organizes and maintains sensitive and confidential information. Liaises with others, as appropriate, to accomplish objectives.

• Will serve as back-up support to the Manager of Administrative Operations and Executive Assistant to the President. May provide off-site support for Board of Trustees Meetings and/or Community Events.

• Respond to emails and inquiries at the discretion of the Executive Chief of Staff. Prepares communications, reports, meeting agendas and minutes. Captures key information and action steps from meetings. Completes or supports relevant follow-up or tracking of action steps.

• Other duties as assigned.

Minimum Qualifications:

Bachelor's or Master's degree and 6+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• 6+ years' experience in an executive assistant, administrative assistant, or project management role.

• Experience supporting executive-level leadership in higher education.

• Extensive experience supporting executives with commitment to confidentiality and discretion.

• Preferred candidate is highly organized, detail-oriented, and a strong analytical thinker.

• Excellent written and verbal communication skills.

• Proven ability to manage multiple priorities and schedules.

• Skilled at building strong relationships with stakeholders.

Additional Application Materials Required:

In addition to your resume, please provide a cover letter or an executive writing sample.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI-ONSITE

Department

Work Schedule

Type of Appointment

Expected Salary

Job Posting End Date

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.