Assistant Bursar

Closing Date:

University of Arkansas - Fort Smith

The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that's redefining higher education. We're on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor's, and master's degrees. We're committed to building a diverse community that mirrors Arkansas's rich tapestry, reflecting our dedication to serving the state's varied population while enhancing the quality of our institution.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary.

Fort Smith, Arkansas

Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities.

Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080.

If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied.

Required Education and/or Work Experience: Minimum qualifications include the formal education equivalent of a bachelor's degree in accounting or a related field and at least two years of professional work experience.

Preferred Education and/or Work Experience: Three or more years of accounting or related experience, three years of experience using Microsoft Office programs, two years of experience with the Workday business process system, one or more years of experience in higher education.

Essential Job Duties and Responsibilities:

Serve as backup for the Bursar

• Provide accurate information to students regarding their account balances

• Assist students, faculty, staff, and the public in a timely, friendly, and professional manner

• Knowledgeable of all procedures within the Accounts Receivable (A/R) Department to help cover positions when short staffed and serve as a resource for problem resolution

• Represent the Bursar and the A/R Department in the absence of the Bursar

• Other duties and projects as assigned

Accounting Support

• Ensure the proper recording of revenues and related transactions

• Function as a liaison with Finance to identify, research and correct accounting issues

• Assist in reconciling the general ledger to the A/R subsidiary ledger

• Prepare journal entries related to tuition and fees, scholarship allowance, allowance for bad debt, and other A/R related functions

• Build and maintain detail codes, course and program codes, and tuition and fee assessment rules, in conjunction with the Bursar

System (Workday Student) Support

• Perform testing and review functionality in Workday Student

• Collaborate with University of Arkansas System project teams and provide subject matter expertise to the campus community in relation to Workday Student

• Research, compile, and analyze data from financial and student databases using query tools such as Access or Excel, and present results to various groups on campus

• Assist the Bursar with import processes (EIB) and management of support (JIRA) tickets

• Support the department in trouble shooting and process improvement efforts

Compliance

• Monitor cash and cash equivalent transactions to ensure that the University complies with federal regulations and reporting of such transactions

• Monitor the Title IV refund report to ensure compliance with Federal Regulations for Title IV refunding

Knowledge, Skills, and Abilities: To perform the job successfully, the following competencies are required for the essential functions of this position:

• Basic level of proficiency in accounting and revenue recognition

• Maintain a positive work atmosphere by acting and communicating in a manner to foster teamwork

• Friendly and willing to work with students in person

• Reliable and consistent attendance

• Ability to organize workload and prioritize duties to meet agreed-upon deadlines

• Effective skills in Microsoft Excel, including the ability to use pivot tables

• Ability to learn new accounting systems and software

• Manage information in a discreet and confidential manner

Additional Information:

Working Relationships: The Assistant Bursar will report to the Bursar. The position involves extensive contact with university employees at all levels. Must maintain positive, collaborative working relationships with all University departments.

List Employees Supervised: None.

Special Job Dimensions: Work is performed primarily in an office setting. Occasional travel may be required. While performing the duties of this job, employee regularly exhibits digital dexterity when entering data into a computer, sits for extended periods of time, and occasionally stands and walks. Vision demands include close, detailed vision when focusing on a computer screen. Employee regularly talks and hears. Employee occasionally lifts items up to ten (10) pounds. Normal working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Extended hours are occasionally required.

Background Check Requirements. Financial and Criminal Background Check and Motor Vehicle Registry (MVR) Check

This job description is not designed to contain a comprehensive listing of activities, duties, and/or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.