Scheduler Administrative Assistant

Location: Hemet

Position: Scheduler/Administrative Assistant (Full-Time)

JOB SUMMARY

The Scheduler/Administrative Assistant position is responsible for scheduling field and special events personnel, processing hours worked, and providing payroll with required reports and hours worked in a timely and accurate manner. This position is also responsible for assisting in administrative functions for the operation.

ESSENTIAL FUNCTIONS/DUTIES

• Oversight over all daily, weekly, and monthly schedules for the Operations division.
• Successfully identify solutions that balance the needs of the employee with the demands of the operation.
• Create shifts and assignments where needed, and modify daily schedule as needed, which includes notifying and communicating with employees re shift assignments, trade approvals and PTO request.
• Ensure satisfactory reconciliation and synchronization of scheduling information in the timekeeping system.
• Review and verify employee hours for accuracy. Assist in recording and maintaining employee attendance records/files and payroll functions.
• Prepare and compile various periodic reports and documents for review and analysis. These may include weekly payroll stats, personnel stats, absence reports, over time tracking and other related reports.
• Ensure compliance with location specific operating procedures, collective bargaining agreements, union contracts, etc.
• Maintain accurate schedules for PTO, shift trades/giveaways, and float assignments
• Schedule Public Relations demonstrations, standbys, and special event staffing.
• Promptly and courteously respond to inquiries from field and leadership personnel.
• Responsible for performing clerical duties including typing, filing, ordering supplies, answering telephone calls, answering screen calls, and taking messages.
• Responsible for processing accounts payable bills, credit card purchases, and other related duties.
• Adhere to all company policies and procedures.
• Adherence to and compliance with information systems security is everyone's responsibility. It is the responsibility of every computer user to: Know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered. Report information systems security problems.
• Champion affirmative action efforts in all aspects of employment, including but not limited to staffing, training, promotion, etc. Responsible for compliance with and enforcement of company/department policies and procedures.

QUALIFICATIONS

Experience:

• Working knowledge and experience in Scheduling/Staffing.
• Experience in performing administrative and clerical duties

Training:

• Computer skills to ensure proficiency in MS Word, MS Excel, MS PowerPoint, and MS Outlook

Education:

• High School Diploma or equivalent

Skills:

• Effective oral, written, and interpersonal communication skills

Why Choose AMR? AMR is one of Global Medical Response's (GMR) family of solutions. Our GMR teams deliver compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. View the stories on how our employees provide care to the world at www.AtaMomentsNotice.com. Learn how our values are at the core of our services and vital to how we approach care, and check out our comprehensive benefit options at GlobalMedicalResponse.com/Careers.