Administrative Assistant

Administrative Assistant: Aiea, HI

IMMEDIATELY HIRING! TEMPORARY FULL-TIME Opportunity

JOB SUMMARY

The Administrative Assistant handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical, financial and administrative function of the office. They are responsible for confidential and time sensitive material; preparing routine and advanced correspondence including letters, memoranda, and reports; and they will rely on experience and judgment to plan and accomplish goals.

ESSENTIAL FUNCTIONS/DUTIES

Clerical Duties

• Typing, filing, ordering supplies, issuing certifications
• Writes letters and correspondence as needed
• Maintains files on correspondence
• Answers telephones, screens calls, and assist callers as needed, forwards messages
• Issuing ecards
• Prepping classes

Reports & Records

• Maintains reports and records
• Assists in collecting data as needed
• Assists with preparation of materials as directed
• Assists with reports and issues as requested

Scheduling

• Schedules classes, instructor schedules, meetings and appointments
• Maintains schedules including travel and lodging arrangements

Other Duties or Special Projects as Assigned

• Attends committee meetings and prepares minutes as directed

QUALIFICATIONS

Education

• Associate Degree or equivalent in work experience

Training

• Computer skills to ensure proficiency in Microsoft office to include Outlook, word and Excel

Experience

• Two years experience in administrative or training field preferred
• Kronos or similar timekeeping/scheduling system

Abilities

• Ability to make independent decisions within the leadership framework as defined by the report structure.
• Ability to work with online software to include AHA ATLAS and Enrollware
• General office equipment skills needed (fax, Scan, copy, multi-line phone, postage machine, etc.)
• Familiar with medical and legal terminology.
• Proficient with Excel/spreadsheets