Senior Payroll Coordinator

Ardent Health is a leading provider of healthcare in growing mid-sized urban communities across the U.S. With a focus on people and investments in innovative services and technologies, Ardent is passionate about making healthcare better and easier to access. Through its subsidiaries, Ardent delivers care through a system of 30 acute care hospitals, 24,000+ team members and more than 280 sites of care with over 1,800 affiliated providers across six states.

POSITION SUMMARY

The Senior Coordinator, Accounts Payable (AP) is responsible for all AP-related functions and provides support to all AP-related needs for the organization. Processes invoices, updates AP records, and answers vendor questions about payments.

• Processes accounts payable invoices to ensure the accuracy of vendor payments.
• Checks AP information for accuracy and approvals, and ensures all relevant paperwork is in order.
• Trains and/or assists AP coordinators
• Answers inquiries from vendors.
• Sorts, prioritizes, reviews for accuracy, and processes incoming AP invoices.
• Interacts with internal and external auditors to provide AP-related records as required.
• Examines vendors for compliance with federal regulations regarding 1099's, and ensures proper tax identification numbers are obtained.
• Manages the 1099 reporting and coordinates with third party vendor.
• Maintains accurate accounting and payables records.
• Ensures imaging of invoice-supporting documents is performed timely and accurately.
• Assists with audit support as necessary
• Onboards new vendors in compliance system, VendorProof.

Education & Experience

• High school diploma, GED certificate, or equivalent.
• 4+ years AP experience.
• Hands-on experience with ERP
• Experience in Microsoft tools required: Outlook, Word, Excel
• Previous experience with Lawson and ImageNow systems.

Knowledge, Skills & Abilities

• Ability to provide accurate and efficient service under the stress of constant deadlines.
• Knowledge of high-volume, multi-state AP systems, processes, and procedures.
• Knowledge of public institution AP practices and procedures.
• Knowledge and understanding of AP documentation procedures and requirements.
• Skill in the use of personal computers and related software applications.
• Knowledge of procedures and standards for check processing.
• Strong interpersonal and communication skills.
• Ability to audit and maintain financial records.
• Ability to understand IRS regulations related to 1099's (and related forms).