Office Administrator

Spectraforce Technologies
United States, Missouri, St. Charles
Jun 12, 2025
Job Title: Office Administrator Duration: 4+ Months Location: St Charles, MO Shift: First 7:00 AM - 3:30 PM Part-time: 16-24 hours per week. Mondays and flexible for 2 more days during the week. The main responsibilities include: International and domestic travel arrangements, meeting and conference room management support, maintenance of office supplies, planning for internal and external events and meetings, and processing incoming and outgoing communications and correspondence to ensure proper dissemination of information. Position Responsibilities: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports, and assists in reconciling corporate credit card changes to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits, and maintains electronic and written communication. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for executive-level internal and external events. Provides guidance for less experienced employees. Works under limited supervision Support Direct Attack Executive Program Director by efficiently managing internal and external customer interfaces. Prioritize and coordinate the day-to-day internal office schedules and reconciling schedule conflicts for efficient use of time. Allocate, track, and maintain designated conference room schedules and availability to utilize resources efficiently. Coordinate and process domestic and international travel arrangements, monitor designated business traveler's logistics, generate expense reports, and assist in reconciling corporate credit card charges to ensure timely and accurate. Process reimbursement and verify payments to corporate credit cards. Coordinate with the appropriate focal(s) to support the acquisition, maintenance, and efficient use of resources; orders and maintain office supplies. Verbally communicate a wide variety of information to multiple audiences. Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information. Create, edit, and maintain electronic and written communication requiring Word, PowerPoint, Excel, Outlook, and SharePoint knowledge. Schedule conference rooms and provide videoconference/Webex support. Coordinate with visitors on logistics and resources for meetings including executives or other client visitors, interview candidates, suppliers, and vendors. Lead and partner with other administrative support. What are the Top 3-5 Technical/Software Skills needed to perform this role/job?: Previous client experience is a plus (any travel experience is a plus as well). Office admin skills, Microsoft products, Outlook, client's travel system.