New

Payroll/HR Administrator

Vaco
$36.00 - $41.00 / hr
401(k), retirement plan
United States, California, Costa Mesa
Jun 12, 2025
Payroll/HR Administrator - Temp-to-Hire Opportunity Location: Costa Mesa, CA Industry: Services Employment Type: Temp-to-Hire Partnered by: Vaco Vaco is partnering with a growing organization in Costa Mesa to find a Payroll/HR Administrator for a temp-to-hire opportunity. This role is perfect for a hands-on professional who thrives in a fast-paced environment and is experienced in managing manual payroll and HR processes while contributing to automation efforts. What You'll Do: Payroll Process weekly and bi-weekly payroll for 160+ employees using ADP Workforce Now Review timesheets, wages, and resolve discrepancies Ensure accurate data entry for deductions, taxes, and benefits Generate and analyze payroll reports as needed Address and resolve payroll-related inquiries Human Resources Maintain employee data in ADP (new hires, status changes, garnishments) Manage digital onboarding for new and rehired employees Provide support and guidance on employee relations matters Respond to HR-related questions on policies and procedures Foster positive employee relations across departments Assist in policy development and process improvement Benefits Administration Provide bi-weekly census data to benefits broker for updates and ACA tracking Coordinate with leadership and broker on annual benefits renewal Facilitate open enrollment meetings with vendors Manage benefits deductions in ADP What We're Looking For: 5-7 years of HR generalist experience Minimum 3 years of full-cycle, multi-state payroll experience for 150+ employees Strong knowledge of wage and hour laws; moderate understanding of labor law compliance Experience with HRIS/HCM systems (ADP Workforce Now preferred) Comfortable working independently and managing multiple priorities Detail-oriented with strong analytical and problem-solving skills Excellent interpersonal and communication abilities Proficient in Microsoft Office Suite (Outlook, Excel, Word, Access) This is a fantastic opportunity to join a mission-driven team with potential for long-term growth. If you're a proactive and adaptable HR/payroll professional ready to take the next step in your career, we want to hear from you! Apply now to be considered. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.