New

Sourcing Manager (Meetings & Events)

Maritz
life insurance, paid time off, tuition reimbursement, 401(k)
United States, Missouri, Fenton
1375 North Highway Drive (Show on map)
Jun 12, 2025
EXCITED TO GROW YOUR CAREER? WE'RE GLAD YOU'RE HERE! The Sourcing Manager serves as the primary client liaison for assigned programs, managing the sourcing process from initial request through contract completion. This role negotiates key program components, recommends supplier and destination options, and creates preliminary budgets based on client needs. The Sourcing Manager ensures timely communication with suppliers and follows established sourcing procedures to deliver exceptional client service. 35% - Sourcing & Contract Negotiation Develop sourcing and negotiation strategies to secure the best pricing, terms, and value-added enhancements for clients. Gather necessary event details and initiate the RFP process to secure room blocks, event space, and pricing from hotels and suppliers. Negotiate and confirm key program components and ensure contracts meet client requirements and legal standards, including attrition and cancellation terms. Track supplier option dates, maintain accurate documentation, and ensure timely communication with suppliers and internal teams. 35% - Financial Management & Tracking Advise clients on deposit requirements and secure payments. Accurately forecast program costs, track financial data, and maintain records in program management systems. Update and manage all tracking for tentative, sold, and canceled programs according to company and client policies. 30% - Client Communication & Program Execution Serve as the main point of contact for clients throughout the sourcing process, ensuring expectations are met and satisfaction is achieved. Communicate supplier options, negotiation outcomes, and program details with internal teams and third-party suppliers. Manage VIP and complex requests as needed. Finalize all program records and documentation before turnover to the operations team. Conduct additional supplier negotiations to improve costs or terms as opportunities arise. Qualifications Minimum of 3 years of experience in project, event, or meeting management, including at least two years in procurement. Strong hotel buying experience and expertise in program/event budget management. Knowledge of travel supplier operations, hotel capabilities, and domestic destinations. Proven negotiation skills and success in managing client and supplier relationships. Experience with program management systems, particularly online sourcing tools, preferred. Ability to deliver win-win solutions and manage multiple projects simultaneously. Strong technology aptitude and analytical skills. DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job. Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com. Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please. Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-9761 or by sending an email to peopleanddevelopment@maritz.com.