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Business/Administrative Associate- Obstetrics and Gynecology

University of Illinois Chicago
United States, Illinois, Chicago
Jun 11, 2025
Business/Administrative Associate- Obstetrics and Gynecology Business/Administrative Associate- Obstetrics and Gynecology Hiring Department: Obstetrics and Gynecology Location: Peoria, IL USA Requisition ID: 1035427 FTE: 1 Work Schedule: M-F 8:00a-4:30p Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 6/25/25 The previously determined salary for this position is $24.68 to $46.83 Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints. It is not typical for an individual to be offered a salary at or near the top of the full range for a position. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. *This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote).* About UICOMP The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu. Position Summary The Business Administrative Associate in Obstetrics and Gynecology is responsible for overseeing the Department's day-to-day clinical and educational operations, including fiscal and supervisory management, administrative function, quality assurance, efficiency and productivity, analyzing data/reporting oversight and participating in long-term planning. The incumbent functions with initiative and authority under the direction of the Department Chair. Duties & Responsibilities Supports the Chair in the management of Department operations, providing direction in matters related to the clinical and educational practices, staffing, and financial performance. This includes identifying issues, gaps, goals, and opportunities for growth within the clinical, educational, research and fiscal areas; developing plans, policies and procedures to address; and implementing as directed; Strategic planning; Serves as a liaison between the Chair and faculty, including University administration, hospital administration, and Department staff; Manages Department operations. This includes management of the Department's staffing and scheduling, such as creating and monitoring clinical schedules for the Department's physician faculty within the hospitals, resident clinics and attending clinics; revising and adjusting schedules as necessary to meet clinical and educational obligations; Manage and oversee all Department fiscal matters, including drafting contractual needs, negotiating contracts, purchase order requisitions, compliance of Department purchasing and transportation credit cards (P-card and T-card); Verifies and reconciles Department expenditures; Coordinates with the appropriate fiscal and administrative Departments both internally and externally in process of developing and managing contracts, billing hospital affiliates for contract activity; Analyze monthly MSP reports; Manage, draft, and administer all contractual agreements, including provider service agreements with hospital affiliates, and outside clinical locations with regard to residency training sites. Calculates and submits physician faculty variable compensation, including allowable reimbursements; Draft, monitor, and manage the Department's annual budget. Responsible for the administrative aspects of recruitment, appointment, and promotion of faculty and staff members. Oversee the Department's recruitment activities; represents the Department during recruitment process; coordinates offers and on-boarding process with human relations/ Dean's Office and other affiliate entities; Monitor and track all paid time-off, as well as maintaining and submitting AVSL; Data analysis for physician productivity; Serve as an administrative resource to faculty and staff as requested; deliver communications from the University and affiliate partners to faculty and staff. Oversee and affirm the Department's compliance, both internally and externally. Internally, this includes all physician faculty and staff comply with all University-mandated training, such as Conflict of Interest, Title IX, Ethics, and the Heath Insurance Portability and Accountability Act. Externally, this includes physician faculty comply with necessary credentialing, maintenance of certification, and maintenance of privileges with the University, hospital and clinical affiliates, as well with the State of Illinois and federal government with regard to physician licensing. Represents the Department at various internal/external meetings, including the UICOMP Medical Service Provider (MSP) meetings, Administrative MSP meetings, Department meetings, various Dean's initiatives meetings, and those involving hospital affiliates related specifically to Department operations. Manages the coordination of the Department Grand Rounds Perform other related duties as assigned or as needed; participate in special projects as assigned; provide Minimum Qualifications Bachelor's degree in business administration, management, or a field related to the position. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required. Preferred Qualifications Additional education, training, and/or work experience within a university, academic, or medical setting is preferred. Knowledge of computer software programs in order to perform various, common tasks within each - for example, constructing a memo and letter writing in Word; performing calculations in Excel; preparing a PowerPoint presentation; sending and receiving email, including creating appointments using Outlook - is preferred. Strong communication skills, both written and verbal preferred To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. For classes within the professional (01), semi-professional (02), or managerial (03) occupational areas, out-of-state candidates may compete as all other candidates. Once a final employment offer is completed, the out-of-state candidate must establish Illinois residency within 180 calendar days of the start date for the designated position. It is the employer's responsibility to monitor this requirement. Sponsorship for work authorization is not available for this position. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/15198?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-872f9895aacee74bae9cbbd021a636c4