Billing Specialist

Summary

The Billing Specialist is responsible for the processing of client invoices, including mailing or e-billing invoices, customer service of internal and external clients. The Billing Specialist will report to the Billing Manager/Billing Supervisor of the Finance Department.

Please submit your application by no later than 45 days following the posted date. Applications received after this date may not be considered.

Required Education & Experience

• High School degree or equivalent.
• Experience working in a professional environment.
• Strong computer experience, including experience with Outlook, Microsoft Excel and Word.

Preferred Education & Experience

• College or business school preferred.
• Minimum 1-3 years of legal billing experience preferred.
• Experience with Elite Legal Management, 3E and Thomson Elite eBILLINGHUB software preferred.
• Law Firm or other professional service industry experience preferred.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process & Produce Client Invoices (85%)
  
  
  
  • Assist team with monthly printing and stapling proformas.
  • Make attorney edited changes on proformas in 3E, including
    
    
    
    • Narrative edits
    • Extreme awareness of special billing instructions and rate exceptions
    • Billable hour changes as directed by Attorney
    • Apply invoice discounts
    • Process WIP write/downs with appropriate approvals
    • Apply unallocated funds with Attorney direction
    • Apply trust funds with Attorney direction
    • E-billing invoices through Thomson Elite eBILLINGHUB
    
    
    
    
  • General and Administrative (15%)
    
    
    
    • Monthly review of Attorney Hold accounts
    • Monthly review of Trust/Unallocated balances on matters
    • Update Attorney Billing Profiles as needed
    • Process check requests (refunds to client) in Chrome River
    • Kwik-Tag scanning of proformas and back up to FileSite
    • Responsibility to assist Attorneys, internal/external client request
    • Travel requirements are negligible
    • Must be available to work overtime and some week-ends, especially during peak billing periods and during fiscal year-end
    • Performs other duties as assigned.
    
    
    
    
  
  
  
  

Competencies

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.
• Regular and predictable attendance is an essential function of the position.

Supervisory Responsibility

This position has no supervisory responsibilities.

Travel

No travel is expected for this position.

Work Environment & Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast paced office environment that may require additional hours to complete work.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Stinson LLP will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

Benefits & Compensation

At Stinson LLP, we are committed to the success of our employees. We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including:

• Medical, dental, and vision health plans

• Medical savings accounts
• Firm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services
• Employer-paid life insurance and AD&D
• Short- and long-term disability benefits
• Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military
• Excellent work-life programs, including service bonuses, back-up child, elder, and pet care, and an employee discount program

The salary range for this role is $52,000 - $65,000. The salary range for this position is based on a variety of factors, including experience, skills, qualifications, and location. The range is provided as an initial approximation at the time of posting and may vary based on the individual's unique qualifications and experience.