Administrative Coordinator

Position Details

University of Colorado | Denver

Official Title: Business Services Professional

Working Title: Administrative Coordinator

FTE: Part-Time 50% (0.50 FTE) | Hybrid

Salary Range: $32,000 - $34,000

Position #00654626 - Requisition #36930

Join the University of Colorado Denver

About the University of Colorado - Denver
Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 in-demand, top ranked bachelors, master's, and doctoral degree programs. We partner with diverse learners-at any stage of their life and career-for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu.

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

This 50% University Staff position responsible for providing administrative support to the CU Denver Faculty Assembly (FA) and the CU Denver Association of Lecturers and Instructors (UCDALI). The candidate must possess strong project management, communications, website management, and event planning skills along with effective analysis and problem-solving abilities. The role also demands the ability to multitask under pressure, handling complex and concurrent tasks and meeting deadlines. The ideal candidate must demonstrate an interest in and basic knowledge of the needs of diverse faculty, as well as some familiarity with major current issues in higher education.

Administrative Coordinator:

What you will do:

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  Meeting and Website Support

  
  
  
  
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    Coordinate and serve as the primary point of contact for the Denver Faculty Assembly and UCDALI.

    
    
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    Plan and manage meetings, including scheduling, securing meeting space, arranging for food delivery, and supporting faculty requests for meeting accommodations (e.g., remote access, dietary restrictions, etc.).

    
    
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    Maintain accurate membership lists, updating addresses, emails, and affiliations as needed.

    
    
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    Facilitate the distribution and tracking of policies for review between the two faculty shared governance groups, their committees, and the administration.

    
    
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    Prepare and organize meeting materials and ensure their timely dissemination.

    
    
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    Arrange for guest speakers to attend FA and UCDALI meetings.

    
    
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    Develop and maintain websites, updating content and formatting as necessary to post agendas, minutes, meeting times and locations, special events, and other information.

    
    
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    Coordinate the development and distribution of newsletters.

    
    
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    Maintain faculty email lists relevant to FA and UCDALI constituencies and assist with email communications.

    
    
  
  
  
  
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  Procurement and Budget

  
  
  
  
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    Manage general office administration and operations.

    
    
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    Process expense reports for procurement card, office purchases, and travel expenses.

    
    
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    Process invoices, official function forms, reimbursements to individuals, and purchase requisitions.

    
    
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    Responsible for budget management, reconciling accounts monthly to ensure accurate and appropriate spending.

    
    
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    Monitor the budgets of FA and UCDALI and provide summary reports to the FA Chair and UCDALI President.

    
    
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    Support FA Chair and UCDALI President in the drafting of annual budget requests for submission to the administration.

    
    
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    Order, process, and approve requests for office supplies, applications, equipment orders, and equipment maintenance.

    
    
  
  
  
  
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  Other Responsibilities:

  
  
  
  
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    Help with the projects assigned by the FA Chair and UCDALI President.

    
    
  
  
  
  

Qualifications you already possess (Minimum Qualifications)

Applicants must meet minimum qualifications at the time of hire.

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  Bachelor's degree from an accredited college or university.

  
  
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  One (1) year of experience in business, administration, payroll, or other related fields.

  
  

Preferred Qualification to possess (Preferred Qualifications)

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  Proficiency in Microsoft Outlook, Word, Excel, Power Point, Teams, and Publisher.

  
  
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  Professional experience in a higher education setting.

  
  
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  Three years of experience in an administrative, marketing/communication, or project management role.

  
  
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  Experience with procurement, reimbursements, and/or processing expense reports.

  
  
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  Experience in Concur and Sitefinity.

  
  

Knowledge, Skills, and Abilities

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  Strong attention to detail.

  
  
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  Strong communication skills and the ability to work effectively with a diverse audience.

  
  
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  Strong organizational skills.

  
  
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  Ability to prioritize work and manage time effectively.

  
  
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  Ability to work with limited supervision.

  
  
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  Ability to follow through and meet established deadlines.

  
  
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  Effective written and verbal communication skills to interact with all levels of faculty, administration, staff, and students.

  
  
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  Ability to manage complex, sensitive, and confidential information.

  
  
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  Knowledge of university policies and procedures, and ability to apply them.

  
  
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  Ability to collaborate with other department staff to promote a productive work environment.

  
  

Conditions of Employment

• This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working for the office is encouraged when working on tasks that require a high degree of collaboration and required on occasional in-person meeting days for Faculty Assembly and UCDALI.

Mental, Physical, and/or Environmental Requirements

• The ability to sit for extended periods, stand and walk occasionally, reach with hands and arms, use hands to manipulate a keyboard and mouse, and have good near vision for computer work; often requiring minimal lifting, but may involve bending or reaching to retrieve items from shelves or drawers.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The University will provide reasonable accommodation to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu .

Employment Sponsorship

Please be advised that this position is not eligible now or in the future for visa sponsorship.

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $32,000 - $34,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by June, 13, 2025. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

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   A cover letter which specifically addresses the job requirements and outlines qualifications

   
   
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   A current CV/resume

   
   
3. List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to Tyler Keyworth, Tyler.Keyworth@UCDenver.edu

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.