Development Associate, Development Office, College of Natural Sciences

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Weekly Scheduled Hours:

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Job Details:

The College of Natural Sciences at The University of Texas at Austin is seeking a talented and highly collaborative Development Associate to join our growing team.

UT Austin's largest college is one of the biggest science schools in the nation. We are home to 16 undergraduate and graduate programs ranked in the top 10 nationally, spanning the physical sciences, life sciences, computer science and mathematics. Among the college's faculty are 22 members of the National Academies and winners of the Turing Award, Wolf Prize, National Medal of Science and MacArthur Fellowship. About 390 tenured and tenure-track faculty members teach and undertake research in the college's 12 independent departments and School of Human Ecology, as well as at the McDonald Observatory in West Texas, the Marine Science Institute in Port Aransas, and the Lady Bird Johnson Wildflower Center in Austin. The college has the largest student population at UT Austin with 11,199 undergraduate students, 1,344 residential graduate students and 1,912 online master's students. The college has more than 80,000 living alumni.

The development associate will provide professional and proactive administrative support for major gift officers' fundraising efforts, including a consistent focus on developing effective partnerships with assigned gift officers, fellow team members with high-level attention to detail and accuracy in support of our donors, students, and faculty.

This role partners with assigned gift officers to secure visits with donors, manage follow-up communications, including proposals, and support portfolio management. They will collaborate with the department's stewardship and engagement teams to support donor meetings, tours and events.

Frontline Gift Officer Support

• Provide administrative support for assigned development officers' fundraising, cultivation, engagement and stewardship activities, meeting coordination and prep/follow-up, proposal preparation and tracking, contact reports as required to ensure the efficient and effective movement of donors through the engagement process (i.e., qualification, cultivation, solicitation, stewardship).

• Coordinate and prepare travel itineraries, arrange airline, hotel and rental car reservations and prepare, process and track travel and entertainment expense reimbursements for development officers in a timely manner.

Communications, Events, Donor Engagement and Stewardship

• Assist with the development of meaningful communication with prospective donors including impact reports, news, invitations, etc., including drafting and proofreading presentations, talking points, impact reports, event invitations, news, etc.

• Coordinate, plan and execute details and logistics for various internal and external donor and prospect meetings, campus visits/tours, campus tours, luncheons and events to include prospect and donor research, individualized donor stewardship projects, and various forms of donor outreach as needed.

• Support annual stewardship activities and special donor, planned giving, corporate and foundation relations projects.

Other related functions and duties as assigned.

• Work collaboratively, proactively, and in a professional, service-oriented manner with all university development staff to further the development goals of the university.

• Bachelor's degree and one year of administrative support experience. Relevant education and experience may be substituted as appropriate.

• Prior experience with fundraising programs, non-profit organizations, or performing complex administrative functions is desired.

• Strong relationship building and organizational skills, attention to detail, project and time management skills, ability to manage multiple complex administrative functions tasks and handle pressure under tight schedules are necessary to be successful in this position.

• Excellent verbal, written and interpersonal communication skills.

• Ability to manage internal and external relationships with the highest level of customer service to maintain strong relationships.

• Experience in managing schedules, coordinating logistics and composing and/or editing correspondence.

• Demonstrated ability to multitask, reprioritize and be flexible in a fast-paced, changing environment.

• Ability to use discretion and maintain integrity and professionalism.

• Relevant education and experience may be substituted as appropriate.

• Experience with fundraising database and knowledge of prospecting tools and reports within fundraising systems or other prospective donor relations systems.

• Demonstrated experience interacting with alumni, and donors as well as with university administrators, providing good client and customer service in a collaborative, proactive and professional service-oriented manner.

• Working knowledge of University of Texas at Austin systems, policies, and procedures.

• Proficient in MS Outlook, Adobe Pro, Smartsheet, Excel/pivot tables and reporting

$50,000

• This position is required to be on the UT-Austin campus.

• Work is performed in a typical shared office environment

• Repetitive use of a keyboard at a workstation.

• Evening, weekend, and holiday work outside of normal business hours may be required on an occasional basis.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.