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Human Resources Specialist - Pre-Employment Services

Maricopa County
United States, Arizona, Phoenix
2627 South 35th Avenue (Show on map)
Apr 15, 2025
Posting Date 04/15/25 Application Deadline 04/17/25 Pay Range Min - Mid - Max $21.00 - $27.50 - $34.00 Job Type Unclassified Department Sheriff About the Position The Human Resources Specialist for Pre-Employment Services provides paraprofessional administrative and technical support to the Pre-Employment Services Section within the Maricopa County Sheriff's Office Human Resources Division. About the Maricopa County Sheriff's Office Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency. We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. We come together as a team to support and provide public safety. We are OneMCSO - become one with us! POSITION QUALIFICATIONS We recognize your time is valuable, so please apply if you meet the following required qualifications. Education Associate's Degree. Experience One (1) year of specialized administrative experience Combined education and experience qualifications Three (3) years of specialized administrative experience may be considered in substitution for the minimum requirements. Other Requirements Must possess or have the ability to obtain by the time of hire a valid Arizona driver's license. Training with the exception of Arizona driver's license to be provided on-the-job: FEMA NIMS - IS100 and 700; OSHA training; ADP payroll training; PREA training. Prior to hiring, the Sheriff's Office requires that all candidates pass an extensive background review. Our Preferred Candidate has Bachelor's degree. Experience in a human resources environment or other confidential office environment. ESSENTIAL JOB TASKS The tasks listed are a representation and not an all-inclusive list of essential job tasks for this position. Performs specialized administrative/clerical duties in a confidential/human resources environment. Provides exceptional customer service and communicates effectively via telephone, email, and in person for employees, applicants, the public, law enforcement entities, and governmental agencies. Delivers files to Personnel Services Division and Legal Services Division. Performs other courier functions as needed Responds to candidate inquiries regarding position details for MCSO uniformed positions. Conveys information and responds to questions concerning Pre-Employment policies and procedures and a variety of human resources related subjects. Trains new employees in Pre-Employment Services processes. Assists candidates with starting the Pre-Employment process. Attends and assists with Pre-Employment facilitated hiring events. Maintains accurate files for current personnel, applicants in process, previous applicants, posse applicants and members, preservation, and reserve member status, and purges files as outlined by the Arizona State retention rules. Formulates reports, composes correspondence, memorandums, and forms. Prepares documentation for post-employment matters (e.g., creates files for current personnel, processes change paperwork, assists with AZ POST forms). Schedules applicants for a variety of appointments, including fingerprints, polygraph, medical, and psychological appointments. Assists with fingerprinting candidates in the pre-employment process. Researches, develops and implements special projects for department(s) as assigned by the Commander or Supervisor. Maintains a working knowledge of Pre-Employment processes and Maricopa County benefits to provide information to interested applicants. Acts as liaison with Maricopa County and MCSO. Works cooperatively in a team environment. Applies logical and creative thought processes to develop solutions according to written specifications and/or oral instructions. Completes third party background investigations and other Pre-Employment records checks. Orders and maintains inventory for office supplies. Is present at work site to perform tasks as scheduled and/or assigned by the supervisor. Completes other duties as assigned. Working Conditions Work occurs primarily indoors, and occasionally outdoors for recruiting or other special events. Tasksrequire ability to manage constant interruptions and time pressures, and high work volume with concentration and accuracy. Position requires ethical conduct and a professional demeanor. The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages. Work Environment: Indoors Occasionally outdoors in temperatures above 90 degrees and/or below 40 degrees Conditions may include use of stairs, high noise level, bright lighting May require confined areas and use of stairs or ladders Physical Environment: Sitting, standing, walking Driving a vehicle Speaking, hearing, seeing, reading Reaching and twisting Precise dexterity Lifting floor to waist thirty (30) pounds Lifting waist to shoulder thirty (30) pounds Lifting shoulder to overhead twenty (20) pounds Carrying a weight of thirty (30) pounds for a distance of up to 500 ft Pushing/pulling a weight of one hundred (100) pounds for a distance of up to 500 ft Social Environment: Handling interruptions, frequently changing tasks, and unscheduled tasks High volume of work Time pressures Accuracy Concentration/vigilance Decision making Teamwork Working in close proximity with others Public contact SELECTION PROCEDURE: The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on the evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources. All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices. Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on relevant experience, internal equity, and budgetary allowances. Selection Procedure Only the most qualified candidates will be considered Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive Maricopa County is an equal opportunity employer. Apply Now!