New

Purchasing Technician

University of Arkansas
United States, Arkansas, Hope
2500 South Main Street (Show on map)
Apr 05, 2025
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: Type of Position:Staff - Procurement, Inventory Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas Community College at Hope - Texarkana The University of Arkansas Community College at Hope-Texarkana (UACCHT) is a proud member of the University of Arkansas System. The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCHT including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process please submit a request via Email to: Kathryn.Hopkins@uaht.edu or by phone at (870) 722-8164 or (870) 722-8297. Applicants are required to submit a separate request for each position in which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at Kathryn.Hopkins@uaht.edu or by phone at (870) 722-8164 or (870) 722-8297. Department:Finance Department's Website: Summary of Job Duties:The Purchasing Technician is responsible for performing a variety of procurement related tasks for all commodities and services through the automated procurement system and providing technical assistance related to purchasing procedures and software systems. This position is governed by state and federal laws and institution policies. Essential Job Functions: * Review travel and purchase requests for compliance with Department of Finance and Administration and state procurement regulations: processes orders in an automated procurement system; manages the placement of purchase orders with vendors, including quote and/or contract documentation; * Review purchase requests to determine the need for term contracts; develop new contracts and/or prepare history sheet and product specifications; determine the appropriate list of bidders for products, and notify potential bidders; * Assist with preparing specifications for competitive bids and competitive sealed bids; manages bid openings, evaluation criteria, and vendor list; receive and evaluate bids to determine the lowest bid and delivery requirements within cost limit, and awards bids; * Oversee the examination, selection, ordering, and purchasing of merchandise at the most favorable price consistent with quality, quantity specification requirements, and other factors; * Expedite and review purchase order invoices, return of merchandise, and shipment; * Maintain vendor ordering accounts for office supplies on the Internet and in an automated procurement system; * Maintain requisition and purchase orders in an automated procurement system for all documentation necessary for the related purchase order. * Approves procurement card verifications and prepares information from an automated system for generated reports, as required; * Conducts data entry into complex databases and systems and develops queries to gather information and prepare reports. * Provides technical customer service support to other UAHT employees regarding purchase requests and the automated procurement system. * Processes invoices and receives reports. Coordinates with accounts payable to ensure proper payment of invoices. * Serves as backup for other Business Office staff for Cashier and student accounts/billing responsibilities. * Serve as subject matter expert for Arkansas state procurement and University of Arkansas System requirements for procurement. Meet annual requirements for state procurement training. Ensure reporting and registration compliance with state and federal agencies. * Assist with the preparation and legal reviews of university operating agreements both administratively and academically. * Assist with submission of contracts and agreements for Legal Review utilizing U of A legal documents and working with providers to implement necessary changes. * Research, identify and submit decommissioned assets through the State Marketing and Redistribution system for proper disposal and resale. * Work with DF&A to acquire additional or replacement fleet vehicles utilizing the State Vehicle Contract. Attend state procurement training Other duties as assigned Qualifications: The formal education equivalent of a high school diploma; plus one to two years of experience in merchandising, purchasing or a related field. Preferred bachelor's degree in accounting or equivalent from an accredited institution, Workday experience. Other job-related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the Chancellor and Human Resource. Additional Information: * Knowledge of database accounting and management principles. * Knowledge of applicable laws and regulations of assigned section. * Knowledge of computers and software application programs. * Knowledge of customer service techniques. * Knowledge of filing and recordkeeping procedures. * Ability to perform accurate data entry and manipulate data to generate reports and documents. * Ability to compose, proofread and edit correspondence, reports and other documents requiring attention to detail. * Ability to conduct research and perform basic quantitative quality assurance reviews. * Ability to audit purchasing card transactions. * Ability to determine when sales and use tax is applicable. Salary Information: Base $32,000.00. Commensurate with education and experience. Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s) Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Kathryn Hopkins 870-722-8164 All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check The University of Arkansas Community College at Hope-Texarkana (UACCHT) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check, sex offender registry check, and drug screen. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Manipulate items with fingers, including keyboarding, Sitting Frequent Physical Activity:Talking Occasional Physical Activity:Hearing Benefits Eligible:Yes