New

University HUB Coordinator & Financial Program Specialist

Appalachian State University

$51,285 - $60,000

United States, North Carolina, Boone

287 Rivers Street (Show on map)

Apr 04, 2025

Position Summary Information

Classification Title	University Program Specialist
Working Title	University HUB Coordinator & Financial Program Specialist
Location	Boone, NC
Job Category	2
Position Number	000541
Department	Facilities Operations - Planning, Design and Construction - 410400
Minimum Qualifications	Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License/Certification Required
Essential Job Functions	This position is multifaceted with responsibilities including office managerial and procedural responsibilities as well as HUB coordinator responsibilities. Assists the Design & Construction team in effective accomplishment of the department's goals and stated mission. Responsible for organization and maintenance of filing system as defined by the Design and Construction team Serves as a liaison between other departments, contractors, architects and the public Assigned to take on special tasks as assigned by the Director of Design and Construction Draft reports and materials requiring extensive research and interpretation Develop, implement, and revise work procedures, contracts and other necessary forms as required Collects monthly timesheets and submits to Facilities Management Personnel Administration Manager for all Design and Construction employees (SHRA) Manage motor vehicles assigned to department and purchase supplies and equipment Responsibilities of the HUB Coordinator include maintaining and submitting HUB reports to General Administration office; entering and maintaining all project information for HUB into the online HUBSCO construction reporting system in accordance with senate bill 914 Provides support to Project Managers with capital projects' correspondence with contractors/vendors including invoice processing and vendor maintenance Assists with facilities coordination and event coordination Processes capital project payment applications/invoices as well as update Interscope/AIM financial and HUB data Reconciles departmental budget each month
Knowledge, Skills, & Abilities Required for this Position	The University HUB Coordinator & Financial Program Specialist will provide administrative assistance to Planning, Design and Construction staff, maintain office procedures, serve as first point of contact and University liaison regarding campus construction, and to serve as the University HUB coordinator. This position directly reports to the Director of Planning, Design and Construction. Areas of assignment include: Support of capital project development and financial data input into various databases, event coordination, HUB program oversight, office managerial and procedural responsibilities, organization and maintenance of filing system as defined by the Planning, Design and Construction team, serves as liaison between other departments, contractors, architects and the public, assigned to take on special tasks as assigned by the Director of Planning, Design and Construction drafting reports and materials requiring extensive research and interpretation. Position requires functional knowledge of AIM and Interscope databases. Ability to thoroughly understand the University mission, policies and procedures, to analyze these and make recommendations for improvements for efficiency and accuracy. Ability to review contracts, analyze and report on success of program. Ability to modify processes to ensure compliance and accuracy. This position must be knowledgeable in the processes of reconciling departmental budget each month.
Preferred Qualifications	Excellent computer skills Strong oral and written communication skills Excellent organizational skills and attention to detail Knowledge of Microsoft Office Suite (Word, Excel, Power Point) Knowledge of Google Workspace (Gmail, Docs, Sheets, Calendar) Experience with University software programs (Banner, Chrome River, Yomart, Bank of America Works (P-Card), AIM) Experience using Interscope
Type of Position	Permanent Full-Time
Staff/Non-Faculty	Staff/Non-Faculty
Appointment Type	1.0
Work Schedule/Hours	Monday through Friday, 8:00 am - 5:00 pm
Number of Hours Per Week	40
Number of Months Per Year	12
Mandatory Staff	No
Physical Demands of Position	Minimal physical requirements, typical administrative office environment.
Overall Competency Level	Journey
Salary Grade Equivalency
Salary Range
Anticipated Hiring Range	$51,285 - $60,000
Required Functional Competencies to Successfully Perform Job Duties.

Pay will be commensurate with applicant competencies, budget, equity and market considerations.

Posting Details Information

Posting Date	04/04/2025
Closing Date	04/20/2025
Competency Level Statement	If no applicants apply who meet the required competencies, then management may consider other applicants at a lower competency level.
Special Instructions to Applicants	To be considered, applicants must provide: Cover Letter Resume Three (3) professional references in the body of the application
Search Chair Name	Jeff Pierce
Search Chair Email	piercewj@appstate.edu
Applicant Pool Preference	External (Post on the Web)

Departmental Information

Quick Link	https://appstate.peopleadmin.com/postings/50380
Posting Number	201502854P