NY Office Administrator

Peapack Private Bank & Trust is a well-recognized, high-performing boutique bank; a leader in wealth, lending and deposit solutions, capable of providing the most sought-after products and services that fulfill all of our clients' needs. We offer an innovative approach to private banking to help clients establish, maintain and expand their legacy.

What makes Peapack Private different from our competition? We are an institution that's over 100 years old that has always believed in putting the well-being and needs of our employees and our clients first. We are proud to be recognized for the sixth consecutive year, by American Banker as one of the 'Best Bank to Work For' across the nation. Our secret sauce in one word is our 'culture'. We value a diverse, equitable, inclusive, and safe workspace. Our one-team culture goes to great lengths to show all employees that they are valued members of the team. We treat each other as family, and as such, communicate throughout the Bank in a transparent and frequent manner, respect and value feedback from all levels and operate with a philosophy of hospitality and general human kindness.

There are multiple way to build relationships and get involved; from joining one of our Cultural Ambassador Sub-Committees focused on our Wellness, Employee Fun, Diversity & Inclusion, or Environmental Awareness, to involvement in multiple community service activities through our Volunteerism outreach, to joining LIFT (a committee focused on enriching the lives of women - Leading Inspiring Females Together). Said quite simply, the culture is amazing!

Key Responsibilities:

1. Administrative Support:

1. Greeting visitors and clients.
2. Organizing and maintaining office records and files.
3. Answering phone calls, emails, and handling correspondence.
4. Scheduling meetings, appointments, and assisting with travel arrangements.
5. Coordinating conference room reservations, catering, and materials for internal and external meetings.
6. Assisting colleagues with data entry projects, clients and prospect mailings, monthly expense reports, and other administrative related assignments.
7. Managing office supplies and inventory (ordering, unpacking, organizing).
8. Receiving, logging, and distributing mail and packages timely.

1. Office Operations:

1. Ensuring the office is clean, organized, and functional.
2. Maintaining and troubleshooting office equipment.
3. Coordinating office activities and events.
4. Implementing and enforcing office policies and procedures.

1. Communication and Interpersonal Skills:

1. Communicating effectively with team, clients, and vendors.
2. Maintaining a professional and positive attitude.
3. Providing exceptional client service.
4. Working collaboratively with other departments.

Skills Required:

1. Organizational Skills: Ability to prioritize tasks, manage time effectively, and stay organized.
2. Communication Skills: Excellent verbal and written communication skills.
3. Problem-Solving Skills: Ability to identify and resolve issues efficiently.
4. Interpersonal Skills: Ability to interact professionally with a wide range of people.
5. Attention to Detail: Accuracy and thoroughness in all tasks.
6. Customer Service Skills: Ability to provide exceptional service to clients and colleagues.
7. Computer Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Salary range: $65,000 to $75,000 plus incentive

Benefits

Peapack Private Bank & Trust offers medical, dental, and vision coverage to full-time employees, in addition to a competitive PTO package and 401k match.