Campus Operations Specialist 1

Campus Operations - Emergency Management Specialist

Classification & Title: 0001 Temp/ Casual
Working Title: Emergency Management Specialist
Percent Time: 40%
Work Schedule/Hours: Monday - Friday, 67 days per calendar year
Term: Temp/ Casual
Type: Continuing
College/ Admin Unit: Finance and Operations - HSRM
Campus Location: Minneapolis/ Remote
Probation Period 6 months

POSITION OVERVIEW
The Department of Emergency Management is a unit within University Health, Safety, and Risk Management which reports to the Senior Vice President for Finance and Operations. In addition to the Department of Emergency Management, there are five functional groups within University Health and Safety; Biosafety and Occupational Health Department, Building Code Department, Health Emergency Response Office, Department of Radiation Safety, and Department of Environmental Health and Safety.

The Emergency Management Intern will support the department's initiatives by assisting in planning, training, and response efforts. This role is designed to provide hands-on experience in emergency management while allowing for flexible hybrid or remote work arrangements. The intern will gain exposure to real-world emergency planning, risk assessment, and crisis communication strategies in a higher education environment. This position reports to the Emergency Preparedness and Response Manager.

University Health, Safety, and Risk Management and the University of Minnesota provide equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.
POSITION RESPONSIBILITIES
Maintenance of Emergency Plans, Documents and Policies (45%):
* Assist in the maintenance emergency plans for the University system
* Ensure that emergency management related plans align with current best practices and regulatory requirements
* Manage emergency management-related documents: plans, guidelines, and policies
* Identify gaps or areas for improvement in emergency plans.

Training and Exercise Coordination (25%)
* Assist with development and delivery of training and exercises for system campuses and other university facilities.
* Maintain appropriate training records for individuals involved in emergency management activities.
* Research and coordinate third party training activities that are appropriate for emergency management.
* Assist in the development of training programs for students, faculty, and staff.
* Help organize and facilitate training sessions, drills, or tabletop exercises.
* Gather feedback from participants to evaluate the effectiveness of training.

Emergency Management Projects (20%):
* Assist with grant development, submission, and tracking
* Assist with organization and maintenance of facilities used by the Department of Emergency management including the designated EOC facilities
* Develop and implement campaigns to raise public awareness about emergency procedures.
* Create visual materials, such as posters or infographics, for distribution across campus.

Other Duties as Assigned (10%)
* Up to 10% travel within the State of Minnesota to visit University System Campuses.
* Other duties as assigned.

ENVIRONMENTAL AND PHYSICAL REQUIREMENTS
* This position is primarily based in an office setting
* Occasional field work may require extended walking, standing, and sitting in a wide variety of weather conditions.
* Must be able to move 25-pound equipment 10 times per hour for up to 4 hours per day.
* Must be able to move 50-pound equipment with assistance occasionally.

INDEPENDENCE AND DECISION MAKING
This position works under the general supervision of the Emergency Preparedness and Response Manager but is given latitude to make decisions about work and projects for which they are accountable. Decisions involve evaluating several established options, developing proposals for new options, and prioritizing projects within established timelines.

This position requires successful completion of a background check.

Details:
* Duration: Summer or Semester-based with potential for extension.
* Compensation: Paid $20.00 per hour (dependent on university policies).
* Work Arrangement: Hybrid or fully remote based on department needs and intern's availability.

REQUIRED QUALIFICATIONS:
* Currently pursuing or recently completed a degree in Emergency Management, Public Safety, Homeland Security, Public Administration, or a related field.
* Strong written and verbal communication skills.
* Ability to work independently and collaboratively in a virtual or hybrid environment.
* Proficiency in Google Suite, Microsoft Office Suite (Word, Excel, PowerPoint).
* Strong organizational skills and attention to detail.
* Interest in emergency management, crisis response, and public safety.

PREFERRED QUALIFICATIONS:
* Experience working in a higher education environment; familiarity with University of Minnesota policies and procedures.
* Able to function effectively in stressful situations with strong decision-making and problem-solving skills.
* Experience managing and prioritizing multiple tasks and work both independently and as part of a team.
* Experience in emergency planning, response, or preparedness initiatives.
* Familiarity with emergency management frameworks such as FEMA's National Incident Management System (NIMS) and the Incident Command System (ICS).

Pay Range: $20, depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).