NNFD Project Management Coordinator

Requisition Id14772

Overview:

We are seeking a proactive and organized Project Coordinator to support Project Managers in the execution of complex, multi-phase infrastructure projects in Nonreactor Nuclear Facilities Division. This role is focused on coordination, procurement tracking, documentation management, and stakeholder engagement in category 2 and 3 nuclear facilities. The Project Coordinator plays a key role in aligning internal and external resources, managing project logistics, and maintaining project momentum through detailed tracking and cross-functional collaboration.

Major Duties/Responsibilities:

Project Planning & Coordination:

• Support planning, scheduling, execution, and closeout of multi-phase infrastructure projects in category 2 and 3 nuclear facilities.
• Collaborate with facility operations, engineering, and maintenance teams to coordinate internal and external resources in category 2 and 3 nuclear facilities.
• Assist in risk and issue tracking, ensuring timely flagging and follow-up with project managers.

Outage Coordination:

• Coordinate outage activities across the Laboratory.
• Track and maintain outage matrices and readiness checklists.

Procurement & Vendor Tracking:

• Submit and monitor procurements and follow up on delivery status.
• Coordinate with procurement staff and vendors to ensure timely delivery and resolve issues.
• Track the use of external vendors and support contracts.

Submittals & Approval Routing:

• Manage preparation, submission, and routing of submittals for internal and external reviews.
• Track approval workflows to ensure timely responses and maintain document version control.

Task and Action Tracking:

• Monitor project deadlines and deliverables.
• Coordinate with task owners to maintain schedule alignment and accountability.

Reporting and Communication:

• Compile Earned Value data using BI tools and P6 reports; support monthly EV reporting.
• Prepare and distribute weekly project progress updates and executive summaries.
• Capture meeting notes, converting them into clear action items and summaries.

Document Management:

• Organize and archive project documentation (e.g., outage plans, stakeholder lists, comms plans).
• Maintain version control and ensure accessibility of key documents to the project team.

Cross-Departmental Support:

• Coordinate with institutional work control, safety, and procurement groups to secure necessary resources.
• Integrate institutional requirements into project plans.
• Provide communication support to ensure alignment among project stakeholders.

Stakeholder Management:

• Act as a liaison between the PM team, project teams, and other departments to ensure alignment and collaboration.
• Facilitate regular meetings and maintain communication channels to keep stakeholders informed.
• Help identify and resolve issues or conflicts during project execution.

Deliver ORNL's mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace - in how we treat one another, work together, and measure success.

Basic Qualifications:

• BS or BA degree and 5 years of experience in project coordination, project controls, or a similar role in a technical, facilities, or infrastructure environment.
• Familiarity with project planning tools, procurement systems, and documentation workflows.
• Strong organizational skills and attention to detail.
• Effective communicator with the ability to coordinate across teams and departments.
• Ability to hold and maintain a DOE security clearance is required.

Preferred Qualifications:

• Proficiency in Microsoft Office Suite (Excel, Teams, Word), SharePoint, and project management software (e.g., Primavera P6, Smartsheet).
• Experience with BI tools and basic Earned Value reporting.
• Understanding of project life cycle phases, institutional controls, and construction or facilities project environments.

Special Requirements:

• This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.
• Visa sponsorship is not available for this position.

About ORNL:

As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an impressive 80-year legacy of addressing the nation's most pressing challenges. Our team is made up of over 7,000 dedicated and innovative individuals! Our goal is to create an environment where a variety of perspectives and backgrounds are valued, ensuring ORNL is known as a top choice for employment. These principles are essential for supporting our broader mission to drive scientific breakthroughs and translate them into solutions for energy, environmental, and security challenges facing the nation.

Benefits:

ORNL offers competitive pay and benefits programs to attract and retain individuals who demonstrate exceptional work behaviors. The laboratory provides a range of employee benefits, including medical and retirement plans and flexible work hours, to support the well-being of you and your family. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also available for added convenience.

Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

Relocation:

Moving can be overwhelming and expensive. UT-Battelle offers a generous relocation package to ease the transition process. Domestic and international relocation assistance is available for certain positions. If invited to interview, be sure to ask your Recruiter (Talent Acquisition Partner) for details.

For more information about our benefits, working here, and living here, visit the "About" tab at https://jobs.ornl.gov

If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: ORNLRecruiting@ornl.gov

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This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.