New

Facility Operations Coordinator - Residence Life-East

University of Illinois Chicago
United States, Illinois, Chicago
Apr 03, 2025
Facility Operations Coordinator - Residence Life-East Facility Operations Coordinator - Residence Life-East Hiring Department: Residence Life Location: Chicago, IL USA Requisition ID: 1032831 FTE: 1 Work Schedule: Monday - Friday, 7 a.m. - 3:30 p.m. Occasionally hours may change to include some evening or weekend shifts and during transition times, campus events, facilities preparation, student move-ins and move-outs. Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: April 16, 2025 Salary Range (commensurate with experience): $60,000.00 - $65,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Responsible for the day-to-day management of building operations in CMS Complex including Commons South, Commons North, Courtyard and Commons West, working with a team to coordinate building repairs, custodial and housekeeping services, furniture updates and building emergencies, assist in management of room reservations and setup for event spaces, oversee supplies, shipping and receiving functions, and implement and monitor health safety guidelines in the building. This position will work in the East area, with the potential of assisting in the South and West areas. Occasionally hours may change to include some evening or weekend shifts and during transition times, campus events, facilities preparation, student move-ins and move-outs. This position will monitor secured areas of the buildings during extensive closures. Duties & Responsibilities: Coordinate building operations for Campus Housing to ensure safe and effective operations. Manage the Facilities Office including serving as receptionist, taking and relaying accurate messages, dispensing appropriate information, issuing and monitoring keys. Request, monitor and update custodial, housekeeping, maintenance, repairs, and telephone services. Work fluently in Key Watcher system to track, audit and complete necessary updates in conjunction with Student Affairs Technology. Work fluently in systems such as Star Rez, iBuy, Chrome River, EMS, and FMWeb. Serve as the primary contact for building related problems, report issues to Facilities Management and Technology Solutions, other campus partners and vendors to ensure repairs and services are completed timely and efficiently. Coordinate and follow-up with trades and/or outside vendors to ensure necessary work is completed. Coordinate with Campus Housing staff and other campus contacts as needed regarding facilities issues, updates, and emergencies. Assist in turn preparation of facilities as it relates to supply/inventory needs. Maintain and order necessary supplies and inventory for Facilities team to complete work. Implement and monitor health safety guidelines established in coordination with the UIC Environmental Health and Safety Office. Manage scheduling of room reservations and set up for event spaces, including room set up, functionality of AV technology and cleanliness of the space. Troubleshoot and resolve issues as needed before or during meetings in conjunction with Assistant Director of Conference Services & Affiliate Operations. Provide regular communication and updates to Campus Housing staff regarding activities and events in the South area buildings. Maintain good public relations with students, parents, vendors, university communities and beyond. Represent the university to internal and external audiences. Effectively communicate with students and area staff regarding departmental issues or concerns. Assist with supervision and evaluation of Building Service Aides. Assist in the process of recruiting, interviewing, selecting and scheduling student employees. Develop, standardize, and implement training curriculum for direct reports. Implement high standards for employee job performance. Oversee time tracking and monitoring of Federal Work Study balances of student employees. Prepare and manage schedules and payroll time clock review for student staff direct reports. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: 1. High School Diploma or equivalent. 2. Any one or combination totaling three (3) years (36 months) from the categories below: A. college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent: 60 semester hours or an Associate's Degree equals one (1) year (12 months) B. training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience. C. work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience. 3. One (1) year (12 months) of supervisory or administrative experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/14548?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-109e3680b9ca4a45a5d4d86841665eac