Dean's Office Finance Operations Manager

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UCI School of Medicine is dedicated to advancing medical knowledge and clinical practice through scholarly research, education, and high-quality clinical care. The School oversees the education and training of medical students and graduate students at the UCI School of Medicine. We are dedicated to advancing medical knowledge and clinical practice by offering a rich educational environment. We nurture the development of medical students, resident physicians and scholars in the clinical and basic sciences and support the dissemination of research advances for the benefit of society. The school has various departments, ranging from basic science research to clinical medical and surgical specialties.

The Dean's Office Finance Operations Manager reports directly to the Controller, School of Medicine. The Finance Operations Manager has responsibility for oversight of the financial management for accounts and business transactions in the School of Medicine Dean's Office Units. The incumbent understands and applies generally accepted accounting principles, cost accounting standards, and University policies and procedures. The incumbent provides direction for and supervision of the School of Medicine Finance Operations Unit. The incumbent is responsible for developing and implementing systems to ensure efficient operation of all business functions while remaining in compliance with university policies and procedures. The incumbent performs policy and procedure review for School-wide business transactions requiring Dean's level approval. The incumbent must be able to adapt to a continually evolving, fast-paced environment, demonstrating both the autonomy and collaboration skills needed to advance the unit's purpose and to inspire confidence by internal and external stakeholders.

The Finance Operations Manager exercises maximum initiative and sound leadership within the parameters of school and university policies and regulations to accomplish the goals and objectives of the Dean's Office. The incumbent develops and determines innovative solutions and implements actions to resolve issues. This position acts as a liaison between the Dean's Office Finance Operations Team and Dean's Office units, School departments, and Campus offices. This position models strong professional ethics, exercising tact and diplomacy when handling sensitive and complex matters in a fast-paced environment.
The incumbent is responsible for overseeing the team responsible for vendor contracts and maintaining accurate records and documentation in support of Dean's Office purchases.

The Finance Operations Manager works on problems of diverse scope where analysis of the issues requires evaluation of identifiable factors. The incumbent must demonstrate good judgment in selecting methods and techniques for obtaining solutions. This position cultivates internal and external customer relationships.

Required:

• Advanced knowledge of financial transactions and financial systems, as well as related policy, accounting and regulatory compliance requirements.
• Demonstrated skill to organize tasks, prioritize, and complete assignments when faced with heavy and diversified workload, deadlines, and demanding requests for service in an environment of frequent interruptions and/or distractions.
• Proficiency in the advanced usage and functions of spreadsheet and database software.
• Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high-volume environment, judgment and decision making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills.
• Strong knowledge of human resources policies and procedures.
• Ability to manage changing priorities and manage staff time and efforts accordingly.
• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
• Ability to handle highly sensitive and confidential issues that require independent judgment and strict discretion and maintain strict confidentiality of privileged information.
• Excellent interpersonal skills to establish and maintain professional working relationships.
• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 7 years of experience
• Previous experience leading or supervising a team

Preferred:

• Experience in an academic institution.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.