Administrative Support Specialist

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Job Title: Administrative Support Specialist

Location: Naval Surface Warfare Center Panama City Division (NSWC PCD), Panama City, FL

Job Summary:

We are seeking dedicated individuals for Administrative Support Specialists to provide office support services across various departments at NSWC PCD. This position involves performing a wide range of clerical tasks to ensure smooth operation of office functions, enhancing efficiency, and supporting the administrative needs of multiple offices.

Responsibilities:

• Reception and Telecommunication: Handle all incoming visitors and telephone calls, determining the nature of business and directing them accordingly to appropriate personnel.
• Office Supply Management: Identify needs for office supplies, equipment repairs, and printing services to maintain operational efficiency.
• Meeting and Calendar Management: Reserve meeting rooms, manage electronic calendars for meetings or events, and coordinate logistics for office gatherings.
• Record Keeping: Maintain records, files, statistical data, and manage a suspense system for deadlines and tasks.
• Document Preparation: Prepare, collate, and track official documents in adherence to government format standards; edit outgoing correspondence for grammar, punctuation, and format.
• Mail Handling: Receive, distribute, and manage incoming correspondence.
• Administrative Support: Attend office meetings to stay informed about requirements and events, take and manage meeting minutes, and assist with project coordination.
• Data Entry and Database Management: Update and maintain databases, enter, and retrieve data as necessary.
• Additional Clerical Duties: Prepare visit request forms, manage security clearance documentation, support budget reporting, and organize clerical processes within and across offices.

Qualifications:

• High school diploma or equivalent; additional education or certification in office administration or related field is advantageous.
• Proven experience in clerical or administrative support roles, with a minimum of 2 years preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.
• Strong organizational skills with the ability to manage multiple tasks concurrently.
• Excellent verbal and written communication skills.
• Ability to work independently with attention to detail and accuracy.

Preferred Skills:

• Familiarity with Navy or DoD administrative protocols and documentation standards.
• Experience with government-specific software systems or databases (e.g., Navy Enterprise Resource Planning (NERP)).
• Knowledge of records management principles as per SECNAV M-5210.1 CH-1.

*Position is Contingent Upon Award

DAWSON is an Equal Opportunity/Affirmative Action/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

DAWSON offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

DAWSON gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.