Business Assistant

Texas Tech University
United States, Texas, Lubbock
Jan 18, 2025
Lubbock Business Assistant 39936BR KTTZ Television Station Position Description Performs responsible and complex duties associated with a specialized function of a section of clerical employees. A thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based upon overall operation effectiveness. About the University Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world. About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories. About the Department and/or College We are a local public media company for the people of West Texas. We make a difference in the education of every child. Our local storytelling provides context to complex stories. We share our love of music and the arts. We spark the imagination of a fresh generation of creative thinkers and doers. Major/Essential Functions Administrative Support including: answering and directing phone calls, emails, and general inquiries; greeting and assisting visitors; managing office supplies, ensuring stock levels are maintained; scheduling meetings. Clerical Duties including: preparing, proofreading and distributing documents, memos, and reports; maintain accurate and organized filing systems - both digital and physical (when necessary); assist with data entry, basic recordkeeping tasks Event Support including: assisting with preparation of materials for events, meetings, or screenings; coordinate logistics for on-site or community events (e.g. set up, sign-in sheets). Financial Assistance including: processing requisitions/purchase orders/invoices; compiling receipts for purchasing card expense reports; and prepare pre and post travel reports using Chrome River under guidance of the department finance office. Required Qualifications Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent. Two years progressively responsible clerical experience. Additional education and/or related experience to equal two years may substitute on a year for year basis. Preferred Qualifications Experience working in an office or administrative environment. Familiarity with public media or nonprofit administration. Basic knowledge of financial processes (e.g., invoices, purchase orders). Knowledge of TTU systems: Chrome River; TechBuy; Encumbrance Release System; Budget Revision System; Cognos Budget Reports; FiTS Safety Information Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. Occasional Duties Special projects support as needed, such as pledge/fundraising campaigns and grant deliverables. Assist with tracking departmental budgets and expenses. Does this position work in a research laboratory? No Required Attachments Professional/Personal References, Resume / CV Job Type Full Time Pay Basis Hourly Minimum Hire Rate 14.62 Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan. Travel Required None Shift Day Schedule Details M-F 8-5 Grant Funded? No Job Group Office and Admn Wkrs All Other EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.