Assoc Director Administration

Job Details

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Ensures smooth operational functioning of the Educational Programs Office. Performs ongoing operations management and staff supervision, including recruitment, hiring, onboarding, discipline, coaching, performance appraisals and team building.
• Monitors the activity of Educational Programs accounts (College, Special Purpose, Gifts, Trusts, Grants and Endowments). Reviews statements to ensure that expenses are within budget. Prepares annual budgets.
• Coordinates Annual Report process for GME and UME, by gathering data and reviewing with Directors.
• Participates in research.
• Responsible for compensating Internal Medicine residents for stipends and scholarly work, adhering to established policies and ensuring that all requirements have been met.
• Prepares Phase 3 enrollment numbers for Internal Medicine for Jefferson and the affiliates.
• Coordinates Class Day Awards.
• Timekeeper for Internal Medicine residents, including moonlighting payments and coverage for other departments; and the Education staff.
• Coordinates the following events: the Chairman's Reception for 4th Year Students Interested in Internal Medicine, Simenhoff lecture breakfast, conducts 2 orientation sessions to orient new Chief Residents annually, arranges the Education holiday luncheon.
• Signatory authority for various accounts, processes and forms. Custodian, Kowlessar Endowment.

Minimum Education and Experience Requirements:

Education:

• Master's Degree preferred (Masters in Education or MBA)

AND

Experience:

• Familiarity with Medical Education, supervisory skills and finance experience. A minimum of 5 years academic administrative experience.

Additional Information

• Proficiency in secretarial skills
• Experience with computer and standard office software application
• Knowledge of Power Point a must

Competencies (Knowledge, Skills, and Abilities Required):

• Effective Communications - Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
• Interpersonal Relationships - Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner
• Service Excellence - Knowledge of customer service concepts and techniques, ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner
• Flexibility and Adaptability - Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment, ability to adapt as needed
• Reliability and trustworthiness - showing up when expected, adhering to deadlines, being self-directed.
• Managing Multiple Priorities - Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation
• Accuracy and Attention to Detail - Understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy
• Calendaring - Knowledge of and ability to use office electronic calendaring software and capabilities
• Problem Solving - Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems, ability to apply this knowledge appropriately to diverse situations.

Work Shift

Worker Sub Type

Primary Location Address

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.