Administrative Aide II

The Office of the Dean at the School of Professional Studies is seeking an Administrative Aide to provide support to the Dean with a wide range of clerical, secretarial and general office duties including those of a confidential nature. Maintain Dean's annual calendar, including weekly meetings; administer arrangements for executive, standing committee and school faculty meetings, appropriate booking and approve non-routine schedule changes. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to a wide variety of inquiries displaying a comprehensive knowledge of the School's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants. Additionally, this position is onsite 5 days a week with some hybrid flexibility possible during the summer and J-Term.

Required Education:
High School Diploma or equivalent

Required Experience:
3+ years 3 years of office experience. Experience providing a high level of customer service.

Preferred Experience:
Support of an executive in a corporate setting

Required Skills, Knowledge and Abilities:
Excellent organizational, communication, interpersonal, and analytical skills. Ability to take initiative and manage a variety of tasks and projects simultaneously. Ability act in a professional and confidential manner with all levels of employees and outside groups and effectively respond to simultaneous requests and projects. Proficiency with advanced functions for MS Office applications (Word, Excel, Access, Powerpoint).

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $37.900. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

Since 1934, the NYU School of Professional Studies (NYU SPS) has been a deeply respected institution of higher education that is grounded in applied learning. From its early years, training returning World War II veterans to fulfill the nation's urgent need for skilled technical workers, it has evolved into a professional education powerhouse that offers 20 graduate degrees, 14 bachelor's degrees for undergraduate students, four associate's degrees, and a plethora of continuing education courses and credentials.

NYU SPS is a thought leader, and serves as an incubator for new ideas in industries that are constantly changing. We prepare students for in-demand jobs in fields including real estate, hospitality and tourism; global affairs; global sports management; publishing; marketing and public relations; project management; executive coaching and organizational consulting, human capital management; information technology, management and systems; translation; publishing and professional writing. NYU SPS is focused on building skills that open doors to opportunities in emerging fields and global markets. NYU SPS faculty members are leading experts in their areas of discipline, with a hands-on approach that encourages students to push beyond their limits and to break new ground.

NYU SPS is committed to inclusion, diversity, belonging, equity, and access throughout the School.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

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