Senior Executive Assistant

The Trulaske College of Business

The Senior Executive Assistant to the Trulaske College of Business Dean provides comprehensive administrative support to ensure the Dean's productivity and efficient operation of the office. Key responsibilities include:

* Manage the Dean's daily schedule, prioritize meetings, and ensure timely attendance by confirming and reminding participants via email or phone.

* Assist the Dean in meeting deadlines by using reminders, checklists, and follow-ups on action items.

* Brief the Dean on upcoming campus meetings, providing background information, attendee bios, agendas, and logistical details.

* Organize the Dean's travel for alumni/development activities, conferences, and meetings, considering time zones, customs, and providing detailed itineraries.

* Serve as a liaison with departments under the Dean's direct oversight to ensure the smooth and efficient operation of business activities.

* Coordinate logistics for recurring events (e.g., advisory board meetings, faculty meetings, luncheons, orientations), including room setup, technology, and catering when necessary.

* Take and distribute minutes for meetings chaired by the Dean (e.g., faculty/staff meetings, Executive Committee, advisory boards).

* Assist with the AACSB (Association to Advance Collegiate Schools of Business) accreditation process and the Dean's participation in site visits at other schools.

* Work with departments within the College of Business to coordinate the Dean's involvement in communications and assist with event logistics (e.g., catering, parking, travel).

* Handle purchases for the Dean and others, including travel and office supplies.

* Respond to inquiries from administrators, alumni, business firms, and donors on behalf of the Dean, maintaining confidentiality and professionalism.

* Assist with the Promotion and Tenure process by educating department chairs on proper procedures for entering information into the myVITA or RPT system.

* Perform additional tasks as assigned.

This role requires strong organizational, communication, and problem-solving skills to effectively support the Dean's office and contribute to the success of the Trulaske College of Business.

Monday - Friday, 8am - 5pm, with some occasions where availability required after hours

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary

*The successful candidate must have tremendous attention to detail and the ability to multi-task.
*Strong proofreading and editorial skills; experience composing correspondence and preparing presentation materials is necessary. *Must exhibit a professional demeanor and possess the ability to work with people at all levels.
*Excellent organizational, written and verbal communication skills.
*Must be able to appropriately, discretely, and effectively handle and communicate sensitive information. Must possess a high level of confidentiality.
*Work collaboratively with others.
*Ability to engage in multiple simultaneous tasks and telephone interruptions while remaining composed.

Salary Range: $51,875 - $70,000 a year

Grade: GGS 10

University Title: SENIOR EXECUTIVE ASSISTANT

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen cultural festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.